Senior Accountant

PFS TECO, An NFPA Global Solutions Company, is seeking a Senior Accountant to support the day-to-day accounting operations of the organization. Reporting to the Controller, this position plays an important role in maintaining accurate financial records, supporting timely financial reporting, managing billing and accounts receivable, processing accounts payable and payments, and ensuring tax and regulatory compliance.

The Senior Accountant will work closely with the Controller and Leadership team and will provide direction and oversight to the Billing / A/R Clerk. This is a hands-on accounting role that combines daily accounting operations with month-end and year-end close, tax, compliance, reporting, and process improvement responsibilities.

Key Responsibilities:

• Manage inspection-related time and expense reporting to support accurate and timely customer billing.
• Partner with operational teams to manage accounts receivable collections and resolve outstanding customer balances.
• Research and resolve billing and accounts receivable discrepancies.
• Manage accounts payable transactions, including documentation, approvals, coding, and timely payment.
• Process vendor and other payments through check, ACH/EFT, and wire transfer.
• Manage the company credit card program, including transaction review, reconciliation, documentation, and policy compliance.
• Maintain appropriate controls and documentation related to cash disbursements.
• Calculate, process, and remit Canadian customer-related taxes, including HST, GST, PST, and other applicable taxes.
• Calculate, process, and remit U.S. state sales and excise taxes.
• Prepare supporting schedules and information for Canadian and U.S. tax reporting.
• Coordinate annual census information and Form 5500 reporting requirements.
• Prepare and coordinate annual regulatory and compliance reporting, including PCOR and other applicable filings.
• Prepare and post recurring and other general ledger journal entries.
• Prepare and review balance sheet and general ledger account reconciliations and resolve discrepancies.
• Support the Controller with monthly and year-end financial close activities.
• Partner with the Leadership team to provide financial reporting, forecasting, and KPI information.
• Assist with year-end reporting, audits, tax filings, and other financial requirements.
• Identify opportunities to improve accounting processes, internal controls, documentation, and reporting efficiency.
• Provide direction and oversight to the Billing / A/R Clerk.
• Perform additional duties as assigned.

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 5+ years of progressive accounting experience.
• Strong understanding of GAAP and general ledger accounting.
• Experience with accounts payable, accounts receivable, billing, journal entries, account reconciliations, and month-end close.
• Experience with sales and use tax compliance required; Canadian HST, GST, and PST experience highly desirable.
• Experience supporting corporate income tax preparation and annual regulatory filings preferred.
• Strong Microsoft Excel skills and experience working with accounting or ERP systems.
• Strong analytical and problem-solving skills with excellent attention to detail.
• Ability to manage multiple priorities and meet recurring monthly, quarterly, and annual deadlines.
• Excellent verbal and written communication skills with the ability to work effectively across departments.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and employee-related information.

Work Environment and Schedule:

• Hybrid schedule: 3 days per week in the Cottage Grove, WI office and 2 days remote.
• Standard office environment with prolonged periods of sitting and computer use.
• Occasional extended hours may be required during month-end close, year-end, and audit periods.
• Minimal travel, less than 5%.