SE Operations Coordinator

Functions

ESSENTIAL

• In conjunction with Global Mobility, locates personnel as required to meet specific project assignments.
• Works with Global Mobility to ensure timely mob/demob of personnel to meet project requirements (Schedulink).
• Coordinate with HR and Global Mobility to obtain any required medicals, visa, and OI general HSE, Code of Conduct and Sumtotal training prior to traveling to work site.
• Perform required site inductions and gate passes.
• Co-ordinate Personnel competency assessments including training certification and renewals, client specific training, inductions and gate passes.
• Ensure all current and new hire training certification is uploaded into Sumtotal.
• Arrange accommodation for personnel when in country, prioritising staff house accommodation.
• Co-ordinate with other region operations co-ordinators to share personnel as and when required, maximising utilisation.
• Assist Operations Manager with personnel recruitment preparing the required forms to any positions required (RAF/NHF)
• Provide HR with inter regional movement of personnel, and daily reports when required.
• Assist Operations Manager with preparing permanent and ad-hoc leaver forms.
• Train and coach personnel with time entry and expense reporting (Crew Time and Peoplesoft).
• Assist Operations Manager with raising requisitions within Peoplesoft for approval.
• Report any HSE observations when applicable
• Report any Cost of Poor Quality (COPQ) observed for continuous improvement.
• Prepare project lists and documents for client approval
• Personnel mobilizations management
• Timesheet and client worksheet control
• Rotation scheduling
• Training and Competence

NON-ESSENTIAL

• Other duties as assigned
• Quality improvements
• HSE improvements 

Supervisory Responsibilities

This position has NO direct supervisory responsibilities. However, direct contact with technicians and project teams to deliver information on mobs etc. out of hours and weekends likely. 

• Bachelors degree in project management, business management or related field, or equivalent combination of education and experience.
• Previous experience with planning, organizing and administration of activities and personnel
• Previous Integrity Management experience including personnel logistics
• Strong working knowledge of MS Office applications
• Basic Understanding of Non-Destructive Testing (NDT)

Knowledge, Skills, Abilities, and Other Characteristics

• Ability to establish and maintain cooperative working relationships.
• Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.
• Knowledge of department's policies, rules, regulations, business goals, vision, organizational structure, culture, philosophy, operating principles and values, etc.
• Ability to establish and maintain project priorities.
• Identifies what needs to be done and takes action before being asked or required.

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night
• Occasional exposure to airborne dust in the work place
• Work surface is stable (flat) 

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.