Job Summary
Woods Hole Oceanographic Institution is currently seeking a Scientific Operations Coordinator to join the National Ocean Sciences Accelerator Mass Spectrometry (NOSAMS) facility. This position is a regular, full-time, onsite role and is eligible for full benefits.The Scientific Operations Coordinator plays a key role in supporting the day-to-day operations of the NOSAMS facility. This position develops a strong understanding of NOSAMS laboratory processes through hands-on work and uses that knowledge to coordinate sample workflows, communicate with clients, and contribute to reporting and operational processes. This role is well suited for a detail-oriented, proactive, and organized individual who enjoys working across laboratory and operational settings. It offers opportunities for growth in both technical and operational areas, with increasing responsibility over time based on experience and interests.
Job Description
Essential Functions & Duties
Coordinate and track sample intake and processing workflows, including account setup, purchase orders, documentation review, and maintenance of accurate, organized records.
Support laboratory operations through preparation and processing of samples, including routine use of vacuum lines, chemical pre-treatment, and tracking sample workflows.
Prepare and issue invoices, track payments, and follow up on outstanding balances.
Serve as a point of contact for external clients, responding to inquiries related to sample submission, pricing, and turnaround times
Carry out general administrative and operational functions, including recordkeeping, meeting coordination, and use of internal systems (e.g., financial and procurement platforms).
Contribute to communication and outreach activities such as newsletters or website updates, as needed.
Contribute to a collaborative team environment and perform other duties in support of NOSAMS operations.
Required Qualifications
Bachelor’s degree in a scientific field (e.g., chemistry, environmental science, oceanography) or equivalent combination of education and experience.
2+ years of progressively responsible experience in scientific or operations setting, with increasing independence and accountability.
Demonstrated ability to manage complex workflows with a high degree of accuracy and attention to detail, particularly in environments involving data, samples, or financial tracking.
Strong quantitative and analytical skills, with experience working with spreadsheets, budgets, or tracking systems.
Proven ability to manage multiple responsibilities independently, prioritize effectively, and follow through on tasks with minimal supervision.
Excellent written and verbal communication skills, with the ability to convey technical information clearly to a range of audiences.
Comfort working in both laboratory and office-based settings, with a commitment to maintaining safety and procedural standards.
Preferred Qualifications
Experience with laboratory sample processing or wet chemistry techniques.
Familiarity with budgeting, invoicing, or financial tracking.
Experience working with databases or data management systems.
Prior experience in a client-facing or customer service role.
Interest or experience in scientific communication, outreach, or marketing (e.g., newsletters, web content).
Must be a U.S. citizen or permanent resident due to government contract requirements
Additional Job Requirements
Salary Range: $56,828 - $73,213
Internal hiring level: Research Assistant III
The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package.
WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process.
EEO Statement
Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Skills Required
- Bachelor's degree in a scientific field or equivalent combination of education and experience.
- 2+ years of progressively responsible experience in a scientific or operations setting.
- Demonstrated ability to manage complex workflows with high accuracy, especially with data, samples, or financial tracking.
- Strong quantitative and analytical skills; experience working with spreadsheets, budgets, or tracking systems.
- Proven ability to manage multiple responsibilities independently, prioritize effectively, and follow through with minimal supervision.
- Excellent written and verbal communication skills, able to convey technical information to varied audiences.
- Comfort working in both laboratory and office settings with a commitment to safety and procedural standards.
- Must be a U.S. citizen or permanent resident (no visa sponsorship due to government contract requirements).
- Experience with laboratory sample processing or wet chemistry techniques.
- Familiarity with budgeting, invoicing, or financial tracking.
- Experience working with databases or data management systems.
- Prior experience in a client-facing or customer service role.
- Interest or experience in scientific communication, outreach, or marketing (e.g., newsletters, web content).
Woods Hole Oceanographic Institution Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Woods Hole Oceanographic Institution and has not been reviewed or approved by Woods Hole Oceanographic Institution.
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Retirement Support — Retirement offerings are described as generous, including a 403(b) and, for eligible legacy participants, a defined benefit pension. This supports long-term financial security and is viewed as a core strength of the total package.
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Healthcare Strength — Medical, dental, and vision coverage is emphasized, with the employer covering a high portion of premiums. Wellness resources and assistance programs complement the core health benefits.
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Parental & Family Support — Family supports include a child care subsidy/dependent care reimbursement program and access to dependent-care spending accounts for eligible employees. Guidance and coverage variations for postdocs and students indicate structured support across appointment types.
Woods Hole Oceanographic Institution Insights
What We Do
As the world's largest private nonprofit ocean research, engineering and education organization, we are dedicated to advancing solutions for our ocean, our planet, and our future.
