The Role
Plan, manage, and execute government conferences and events, handling logistics, vendor coordination, IT/AV setup, VIP security/protocol, staffing, documentation, and compliance with Department policies and timelines while maintaining event archives and central calendars.
Summary Generated by Built In
Position title: Scientific Engagement Specialist III
Location: Arlington, Virginia
Clearance required: SECRET
Responsibilities include (but are not limited to):
- Planning & Policy Adherence: The Contractor shall assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
- Logistics & Setup: The Contractor shall manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
- Execution & Hospitality: The Contractor shall manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
- Executive & VIP Support: The Contractor shall provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
- Reporting & Documentation: The Contractor shall process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
- Staffing & Service Level Agreement: The Contractor shall maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
- IT & Security Compliance: The Contractor shall exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
- Deadlines & Tracking: The Contractor shall strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.
- A Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and have at least 5 years' experience in meeting planning (or similar experience).
- In lieu of the desired certificate, the Scientific Engagement Specialist III must have at least 7 years' experience as a conference/event planner.
- Demonstrated competence in all aspects of meeting/event planning.
- Ability to effectively plan, manage, and execute conferences and events.
- Ability to effectively communicate both verbally and in writing.
- Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.
Skills Required
- Certified Meeting Professional (CMP) or Certified Government Meeting Professional (CGMP) and at least 5 years' meeting planning experience, or at least 7 years' experience as a conference/event planner
- Demonstrated competence in all aspects of meeting/event planning
- Ability to effectively plan, manage, and execute conferences and events
- Effective verbal and written communication skills
- Proficiency with commercial software, including Microsoft Word, Excel, and PowerPoint
- Ability to use approved government (.mil) networks and comply with IT/security policies
- Possession of a Secret security clearance
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The Company
