Science Coordinator II

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

The Science Coordinator II position provides administrative, operational, and communications support for the Science Department, assisting with scheduling, records, purchasing, travel, onboarding, and departmental correspondence. The role also coordinates with internal and external partners to support licensing communications, vendor management, fiscal processes, IT needs, and open records requests. 

Position Responsibilities /Essential Functions 

• Plans and schedules meetings, including preparing agendas, taking notes, and recording minutes as needed. 

• Maintains office supply inventory and places replenishment orders when necessary. 

• Organizes and maintains departmental files and records. 

• Monitors email inquiries directed to the Science Department, and routes messages to the appropriate staff member. 

• Processes authorized P‑card purchases in accordance with established procedures. 

• Makes motor pool reservations for departmental travel.  

• Coordinates travel arrangements for Science Department staff.  

• Assists with on-boarding new employees.  

• Creates, updates, and maintains departmental forms. 

• Facilitates IT service requests and ensures timely resolution of departmental technology needs. 

• Communicates with licensed entities, which includes official correspondence, information requests, and inspection updates. 

• Monitors and helps resolves business complaints in coordination with department leadership. 

• Coordinates with vendors to obtain quotes, manage purchasing, coordinate deliveries, and arrange on-site appointments. 

• Supports routine fiscal and purchasing activities, including processing invoices, payments, and reconciliations in accordance with state procedures. 

• Tracks and manages open records requests, coordinating document collection and fulfillment. 

• Collaborates with the Finance and Internal Services Departments to ensure that accurate asset tagging and tracking of lab equipment. 

• Other duties as assigned. 

Education and Experience  

Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative experience for each year of the required bachelor's degree. 

Knowledge, Skills, and Abilities  

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. 

Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions. 

Physical Demands and Work Environment    

Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone.           

PLEASE NOTE: You are ineligible for OMMA employment if you are: an individual that has a direct or indirect interest in a licensed medical marijuana business; an individual who has or whose spouse, parent, child, spouse of a child, sibling, or spouse of a sibling has an application for a medical marijuana business license pending before the Department; a member of the board of directors of a medical marijuana business; or an individual financially interested in any licensee or medical marijuana business.   

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact