School Operations Manager

LEARN4LIFE PONTIAC

Full Time, Monday - Friday; 7:00 AM - 3:30 PM

Competitive compensation packaging starting at $60,000/year

Do you have a passion to work one-on-one with students and help them soar? At Learn4Life Pontiac, we focus on providing a SAFE educational environment, so that you may focus on your goal of obtaining a high school diploma. Our students love the quiet, one-on-one attention they receive from their teacher mentors. Remember the person who made a difference in your life? Now it’s your turn.

The Learn4Life Advantage
Our personalized learning model is what makes Learn4Life unique. Our students are at the center of our mission, which means that staff is unified, and priorities are set to reach the best outcome for all students.

Come learn more about us at https://pontiac.learn4life.org/

HOW YOU WILL MAKE AN IMPACT: 

The School Operations Manager will manage school facilities, coordinate day-to-day operations of the Learning Center, manage student data compliance, pupil attendance reporting and vendor management. This position will act as the district liaison for the school and is responsible for overseeing the Education Management Information Systems (EMIS), school enrollment process, support student testing initiatives and support decision making by developing, preparing and analyzing data reports. This position will also engage with multiple stakeholders including students, staff, board of directors, Education Service Provider (ESP) and school district representatives, to create and contribute a positive environment that supports innovation, teamwork, and successful school operations and outcomes. This position reports to the Principal or designee.

RESPONSIBILITIES/DUTIES:

This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Plan, organize, manage and direct all aspects of the Compliance Program; ensure procedures are in accordance with federal and State educational regulations, school and Board policies.
• Oversee compliance, accuracy, completeness, and transfer of district, staff, student, and financial EMIS data.
• Oversee new student enrollment, student orientations, recordkeeping and ensure adherence to school procedures and provide training and technical assistance to staff on student records compliance.
• Ensure accuracy of student information including but not limited to attendance data, grades, immunization records, and enrollment data in the Student Information System and conduct quality assurance audits.
• Collaborate and coordinate with leadership and other designees on various tasks including new employee onboarding, employee transactions, timecard/payroll support transactions, educational program implementation, student and parent communications, student orientations, and other student events.
• Comprehension of data reporting rules for federal, local, and state reporting.
• Oversee and work collaboratively with district personnel, as well as other Student Information System (SIS) / Power School and non-Student Information System (SIS) / Power School reporting agencies to maintain accurate staff and student data and communicate updates, enhancements or changes • Assist with the creation and distribution of work schedules as needed
• Assist with grant compliance, compliance audits and reporting Collect and analyze data, prepare reports and make presentations as requested
• Manage student & staff attendance data process & ensure that it is reconciled & accurate each day; oversee drop and pre-drop letters to students.
• Conduct interviews and collaborate with the Human Resources Department on new hire recommendations and orientations.
• Oversee daily data entry and follow up for student discipline system.
• Recommend changes or updates to compliance procedures, school related forms in accordance with changes in state law and prepare and participate in school audits.
• Be an active and a positive contributor to the school; participate in graduation & school events
• Reviews and submits campus supply orders to the Principal or designee. 
• Perform administrative duties, responsibilities and activities that may be assigned or changed from time to time.
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• SUPERVISORY RESPONSIBILITIES: Manage, coordinate, supervise, coach and direct the hiring, training, or performance development of team members and oversee their daily activities.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of Michigan Education Code as it relates to staff and student data and recordkeeping.
• Ability to process high volume of documentation, data entry with high accuracy and data analysis and reporting.
• Records management.
• Ability to work with limited supervision and meet multiple competing deadlines and schedules.
• Excellent oral and written communication and customer service

MINIMUM QUALIFICATIONS:

• Associates Degree; Bachelor’s Degree, preferred.
• 1-2 years of experience with PowerSchool, Count Day Audit, Statewide Pupil Accounting Audits, Attendance, MICRS, GAD reporting, and school safety drills is preferred
• 3 years of related business duties; highly desired public education work experience.
• 2 years of specific experience in Student Information System (SIS) / Power School preferred.
• Knowledge of Supervisory experience required.
• Advance skills in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in a public school environment required.
• Experience with student information systems required.
• Ability to lift, carry, push, pull objects weighing up to 10 pounds (almost all office jobs).
• Ability to travel in performance of job duties is required.

PHYSICAL REQUIREMENTS:

• Vision: Ability to read small print and view a computer screen for prolonged periods, prepare or inspect documents and operate office equipment.
• Hearing: Ability to hear average or typical conversations and receive ordinary information.
• Speech: Ability to be understood in face to face communication, in person or remote, to speak with a level of proficiency and volume to be understood over a telephone or computer.
• Mental Demands: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Frequent multi-tasking, changing of task priorities, repetitious exacting work. Understand how to manage stress. high workflow management, high project coordination, and high people engagement.
• Upper Body Mobility: Ability to use fingers to make small movements such as typing, picking up small objects, or pinching fingers together, use hands to grasp, and manipulate small objects; twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Strength: Ability to lift, carry, push, and pull objects weighing up to 10 pounds.
• Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Prolonged periods sitting at a desk and working on a computer.  Work in a moderate to high noise environment with frequent deadline pressures.