School Operations Manager

LEARN4LIFE PONTIAC

Full Time, Monday - Friday; 7:00 AM - 3:30 PM 

Competitive compensation package starting from $60,000/year

Do you have a passion to work one-on-one with students and help them soar? At Learn4Life Pontiac, we focus on providing a SAFE educational environment, so that you may focus on your goal of obtaining a high school diploma. Our students love the quiet, one-on-one attention they receive from their teacher mentors. Remember the person who made a difference in your life? Now it’s your turn.

The Learn4Life Advantage
Our personalized learning model is what makes Learn4Life unique. Our students are at the center of our mission, which means that staff is unified, and priorities are set to reach the best outcome for all students.

Come learn more about us at https://pontiac.learn4life.org/ 

HOW YOU WILL MAKE AN IMPACT:

The School Operations Manager will manage school facilities, coordinate day-to-day operations of the Learning Center, manage student data compliance, pupil attendance reporting and vendor management. This position will act as the district liaison for the school and is responsible for overseeing the Education Management Information Systems (EMIS), school enrollment process, support student testing initiatives and support decision making by developing, preparing and analyzing data reports. This position will also engage with multiple stakeholders including students, staff, board of directors, Education Service Provider (ESP) and school district representatives, to create and contribute a positive environment that supports innovation, teamwork, and successful school operations and outcomes. This position reports to the Principal or designee.

RESPONSIBILITIES/DUTIES:

This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Plan, organize, manage and direct all aspects of the Compliance Program; ensure procedures are in accordance with federal and State educational regulations, school and Board policies.
• Oversee compliance, accuracy, completeness, and transfer of district, staff, student, and financial EMIS data.
• Oversee new student enrollment, student orientations, recordkeeping and ensure adherence to school procedures and provide training and technical assistance to staff on student records compliance.
• Ensure accuracy of student information including but not limited to attendance data, grades, immunization records, and enrollment data in the Student Information System and conduct quality assurance audits.
• Collaborate and coordinate with leadership and other designees on various tasks including new employee onboarding, employee transactions, timecard/payroll support transactions, educational program implementation, student and parent communications, student orientations, and other student events.
• Comprehension of data reporting rules for federal, local, and state reporting.
• Oversee and work collaboratively with district personnel, as well as other EMIS and non-EMIS reporting agencies to maintain accurate staff and student data and communicate updates, enhancements or changes
• Assist with the creation and distribution of work schedules as needed
• Assist with grant compliance, compliance audits and reporting Collect and analyze data, prepare reports and make presentations as requested
• Manage student & staff attendance data process & ensure that it is reconciled & accurate each day; oversee drop/pre-drop letters to students.
• Conduct interviews and collaborate with the Human Resources Department on new hire recommendations and orientations.
• Oversee daily data entry and follow up for student discipline system.
• Recommend changes or updates to compliance procedures, school related forms in accordance with changes in state law and prepare and participate in school audits.
• Be an active and a positive contributor to the school; participate in graduation & school events
• Reviews and submits campus supply orders to the Principal or designee.
• Perform administrative duties, responsibilities and activities that may be assigned or changed from time to time.
• SUPERVISORY RESPONSIBILITIES: Manage, coordinate, supervise, coach and direct the hiring, training, or performance development of team members and oversee their daily activities.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of Michigan Education Code as it relates to staff and student data and recordkeeping.
• Ability to process high volume of documentation, data entry with high accuracy and data analysis and reporting.
• Records management.
• Ability to work with limited supervision and meet multiple competing deadlines and schedules.
• Excellent oral and written communication and customer service

MINIMUM QUALIFICATIONS:

• Associates Degree; Bachelor’s Degree, preferred.
• 3 years of related business duties; highly desired public education work experience.
• 2 years of specific experience in EMIS preferred.
• Knowledge of Supervisory experience required.
• Advance skills in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in a public school environment required.
• Experience with student information systems required.
• Ability to travel in performance of job duties is required.
• Ability to lift, carry, push, pull objects weighing up to 10 pounds (almost all office jobs).

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management, high project coordination, high people engagement.
• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Average Hearing: able to hear average or normal conversations and receive ordinary information.
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machinery.
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required.
• Working in a noisy, distracting environment with frequent deadline pressures.