The Role
Manages daily school office operations, including communications, visitor reception, mail and shipments, supplies, student records, attendance notifications, staff timekeeping, accounts receivable, payroll preparation, and workers’ compensation reports. The role supports corporate staff and requires professionalism in a fast-paced special education environment, proficiency with Microsoft Office and Google Docs, and familiarity with Paylocity or similar software.
Summary Generated by Built In
Job Description
As an Office Manager with The Menta Education Group, you will handle all incoming communications and visitors to the school as well as maintain current and accurate records.
Harbourview Academy 3249 E Harbour Dr, Phoenix, AZ 85034
7:45 a.m. to 3:30 p.m. Mon-Fri
Benefits and Paid Benefit Time Off
- Answer, screen and direct all incoming telephone calls
- Fax documents, make copies, and sort and deliver mail
- Handle incoming and outgoing package shipments
- Greet and direct visitors
- Maintain office supplies
- Maintain up-to-date student records
- Contact parents and inform school districts when student is absent
- Maintain staff daily time records
- Perform accounts receivable function for school
- Prepare payroll information for school staff
- Prepare Workers' Compensation reports as required
- Assist corporate staff with additional duties as needed
Responsibilities
- Answer, screen and direct all incoming telephone calls
- Fax documents, make copies, and sort and deliver mail
- Handle incoming and outgoing package shipments
- Greet and direct visitors
- Maintain office supplies
- Maintain up-to-date student records
- Contact parents and inform school districts when student is absent
- Maintain staff daily time records
- Perform accounts receivable function for school
- Prepare payroll information for school staff
- Prepare Workers' Compensation reports as required
- Assist corporate staff with additional duties as needed
Qualifications
- Must be comfortable working in a busy fast-paced school environment
- Must be comfortable around students with behavioral and social-emotional needs
- Bilingual (English/Spanish) preferred but not required
- Knowledge of modern office procedures and methods including telephone communications, office systems, and record-keeping
- Knowledge of modern business communications and grammar, including style and format of letters and memorandum
- Demonstrated experience with Paylocity or similar software preferred
- Ability to establish priorities, work independently and accomplish objectives with minimal supervision
- Proficient in Microsoft Office
- Proficient in use of Google Docs
Benefits
- Benefit options include: Medical, Dental, Vision, and Supplemental Insurance Programs
- Medical Insurance enrollment is available to full time employees on their date of hire. No waiting period.
- Generous Paid Time Off Benefits
- 403(b) Investment Options
About Harbourview Academy Phoenix
HarbourView Academy is a special education school in Phoenix that not only provides a rigorous education but also a temporary short-term placement called Alternative to Suspension (ATS) for students who would otherwise be suspended from their home schools.
The safe environment and special education curriculum in our Phoenix school reduces the number of out-of-school suspensions and provides support to help students reintegrate into their home schools successfully.
At our school in Phoenix, we cater to the academic and social-emotional needs of high-risk children and adolescents aged 5 through 22. Our no-refusal, no-suspension, no-expulsion policy offers a continuum of services to meet the needs of this challenging student population. We believe every child can learn and our goal is to ensure students master the necessary academic and social skills for an independent and productive life. Our well-structured, engaging, safe, and instructional Optimal Learning Environment and special education program in Phoenix is responsive to student needs.
Students Served: PK-21
Professional Associations and/or Partnerships
The Menta Education Group affiliates are members/partners with CEC, CASE, Autism Speaks, ASBA, AAPSEC, AASA, CCSSO, SEAA, ASCD, and many more associations that focus on the education of children with disabilities.
Equal Opportunity Employer
The Menta Education Group (“Menta”) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, sex (including sex stereotypes, sex characteristics, gender identity and gender expression), color, national origin, religion, age, pregnancy or related conditions, veteran status, sexual orientation, disability or any other basis protected under federal, state or local law. Any individual needing assistance in making an application for any opening should contact Menta’s office.
Skills Required
- Comfort working in a busy, fast-paced school environment
- Comfort working around students with behavioral and social-emotional needs
- Knowledge of modern office procedures, office systems, telephone communications, and record-keeping
- Knowledge of business communications and grammar, including letters and memoranda
- Ability to establish priorities, work independently, and accomplish objectives with minimal supervision
- Proficiency in Microsoft Office
- Proficiency in Google Docs
- Bilingual English and Spanish
- Experience with Paylocity or similar software
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The Company
What We Do
Menta is an international deeptech company specializing in semiconductor design and a pioneer in programmable logic solutions, specifically embedded FPGA (eFPGA) technology. They provide innovative solutions for tomorrow's technology, focusing on high-performance, scalable, and flexible programmable logic for various semiconductor applications.
