School Bookkeeper

Description

SUMMARY

The school bookkeeper maintains records of financial transactions and supports the school’s day-to-day operations by performing the more sensitive, complex office functions. Acts as the administrative support for the school principal, faculty, and staff. The school bookkeeper is the primary contact for the Diocesan Shared Accounting Services (DSAS).

The Diocese of Orlando four core values lay the foundation for the work performed by employee.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Administrative Responsibilities

• Oversees the school financial records; maintains historical records by filing documents.
• Attends all diocesan meetings, as necessary, representing the school and the principal.
• Consults with and advises pastor and principal on business and administrative matters that affect the school.
• Maintains good working relationships, effective communications between school community, various groups and outside authorities.
• Professionally communicates and interacts with staff members, management team, and diocesan officials.

Financial Responsibilities

• Acts as liaison between the school and the diocese in financial matters.
• Prepares bank deposits and records receipts.
• Liaison for school with the Diocesan Shared Accounting Services (DSAS). Duties include:
• Reviews,  codes, and approves Accounts Payable.
• Responsible for bank deposits and receipt processing.
• Prepares, scans, and emails weekly accounting packages to DSAS, including reimbursements. 
• Reviews monthly and periodic reporting with DSAS Staff.
• Coordinates and reviews school organizations’ funds.
• Assists principal regarding budget preparation and tuition schedule. 
• Coordinates with parents; sets up and monitors tuition payments throughout the school year. Works with FACTS to maintain tuition accounts, determine financial aid and its impact on tuition payments, and inputs entries for receipt of all monies.
• Receives payments for school activities not related to tuition, including field trips, and prepares deposits; records payments into third party accounts and credits student accounts, as appropriate.
• Oversees accounting for Home and School activities and fundraising events. 
• Coordinate after-school activity vendors, procuring Certificates of Insurance.

Florida Empowerment Scholarship Coordination

• Coordinates FES award information provided to the school.
• Determines / calculates parent financial responsibility (their portion) and enters all data into FACTS SIS system. 
• Processes FES payments received. 
• Provides FES information required for annual Agreed Upon Procedures Audit.

Enrollment

• Coordinates enrollment of current and new students. 
• Prepares and processes admission documents. 

Additional Responsibilities

• Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective. 
• Performs additional projects as required by the principal.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree from an accredited university in a business-related field, finance and/or accounting required. 
• Demonstrated technical ability in accounting or finance with four (4) or more years of professional experience in positions of increasing responsibility. 
• Thorough knowledge of accounting principles and financial reporting methodologies. 
• Working knowledge of budgeting principles and practices (including use of spreadsheet software), general ledger and reconciliation practices. 
• Working knowledge of Microsoft Word and Excel. Experience with FACTS SIS and QuickBooks preferred.

OTHER SKILLS and ABILITIES

• A high level of organizational and interpersonal skill is required. Attention to detail and working well with others is also required. Must have the ability to manage and to present oneself professionally.
• Ability to communicate effectively with subordinates. Ability to effectively communicate with Pastor and Principal. Confidentiality is essential.
• Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

WORKING ENVIRONMENT:

Work is performed mostly in an office setting. Employee may be required to work more than 40 hours including occasional evenings and weekends; performs extensive computer work. 

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Tasks may involve extended periods of time at a keyboard or workstation.