Description
Come Join our Team!
Non-Exempt, 12-Month Position
The School Administrative Assistant serves as the first point of contact for students, families, staff, and visitors and is responsible for maintaining a welcoming, organized, and efficient front office. This position provides clerical, receptionist, and light bookkeeping support to ensure the smooth daily operation of the school.
Primary responsibilities include but are not limited to:
Reception & Front Office Management
- Greet visitors, parents, students, and staff in a professional and friendly manner
- Answer and direct incoming phone calls and emails
- Manage visitor sign-in procedures and maintain security protocols
- Receive and distribute mail, deliveries, and messages
- Maintain front office appearance and organization
- Assist with student arrival, dismissal, and attendance communication
Administrative Support
- Provide clerical support to the Principal and teaching staff
- Maintain student records, files, and confidential documents
- Prepare correspondence, forms, letters, and reports
- Manage calendars, appointments, and meeting schedules
- Assist with event coordination, room scheduling, and communications
- Maintain office supplies and place orders as needed
- Support copying, filing, and document preparation for staff
Student & Family Support
- Assist parents with forms, questions, and general information
- Track and document student attendance, tardiness, and early dismissals
- Communicate attendance information to appropriate staff
- Maintain accurate emergency contact and student information records
Minor Accounting & Bookkeeping Duties
- Collect, record, and receipt payments (tuition, fees, fundraisers, etc.)
- Maintain payment logs for student accounts
- Assist with basic data entry into accounting software or spreadsheets
- Track petty cash and maintain accurate records
- Compile payroll information for timely submission
- Support the Business Office with invoices and purchase documentation
Requirements
- High school diploma required; associate degree or administrative training preferred
- Previous experience in an office, school, or customer service setting preferred
- Basic knowledge of bookkeeping or accounting practices
- Proficiency in Microsoft Office/Google Workspace and office equipment
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and professionalism
- Friendly, patient, and service-oriented demeanor
- Strong attention to detail and accuracy
- Ability to prioritize tasks in a busy school environment
- Dependable, punctual, and self-motivated
- Comfortable working with children, families, and staff
- Ability to handle sensitive situations with discretion
- Team player with a positive attitude
Skills Required
- High school diploma required
- Previous experience in an office, school, or customer service setting preferred
- Basic knowledge of bookkeeping or accounting practices
- Proficiency in Microsoft Office and Google Workspace
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and professionalism
- Friendly, patient, and service-oriented demeanor
- Strong attention to detail and accuracy
- Ability to prioritize tasks in a busy school environment
- Dependable, punctual, and self-motivated
- Comfortable working with children, families, and staff
- Ability to handle sensitive situations with discretion
- Team player with a positive attitude
What We Do
The Youngstown Area Jewish Federation is the central organization established to foster the welfare of the entire Jewish community, aiming to sustain and enrich the quality of life for Jewish people regionally, in Israel, and worldwide.
