Scheduling Officer

Position Details

• Full-Time | Multiple Fixed-Term Positions (until December 2026 / December 2027)

• Higher Education Officer Level 5 | $84,599 - $93,366 p.a.

• Location: Bedford Park / Kaurna Country  

• View Position Description

About the Role

This key student-centric role is based in one of our five colleges at Beford Park and contributes to the ongoing development and delivery of the University academic timetable, which includes data collection, data entry, analysis and management of timetabling data and resolution of timetabling changes.

Working within a highly skilled team, you will monitor and support class management activities, processes relating to the engagement of academic staff and participate in regular audits and inspections of university teaching spaces, while taking ownership of our goal to improve processes incrementally.

Some of the key position responsibilities are:

• Developing and maintaining effective stakeholder relationships with Teaching and Professional staff and provide high quality customer service for information, interpretation of policies and procedures and advice on class timetabling, class management and information regarding bookings for central teaching rooms within the University

• Undertaking the annual timetabling data collection process and provide support for Teaching staff in the provision of this data in accordance with University deadlines. Work with individual staff members across Colleges to improve timetabling approaches to increase efficiencies and outcomes for students.

• Assisting with the maintenance of the Clash Free Pathways required to support the optimised University timetable. Maintaining Topic and Topic Availability data in the student system along with the management and maintenance of Topic Coordinators and Teaching teams.

• Contributing to all Class Management activities including the monitoring of waitlists, provision of reports, process special circumstances requests and resolve student class registration issues. Ensuring students are informed on how to improve student benefits from their timetable, through information, familiarisation material and communications.

Please view the Position Description for a more comprehensive list of key responsibilities & capabilities.

Opportunities for development, or to build on your current skills will be available to the successful applicant.

About You

Your communication, customer service and interpersonal skills ensure your ability to maintain and enhance relationships with students, staff and other stakeholders, enabling constructive and collaborative interaction to achieve successful outcomes.  These skills are matched by exemplary organisational, time and workload management skills, including your ability to prioritise workload to meet strict deadlines.

To be successful as an Education Resources Officer, you will also demonstrate:

• An understanding or experience in scheduling, timetabling or class management in an education environment or equivalent.

• The ability to work in a team environment and assist in achieving strategic outcomes.

• Knowledge of higher education administrative business processes and an understanding of relevant policies and procedures.

• High level written, verbal and computing skills including the ability to produce written information, reports, correspondence and presentations for a range of audiences.

• Proven ability to think about the task at hand, and finding better ways of doing it (process improvement)

About the Student Administration Services

Student Administration Services operates under a university wide matrix services model. SAS teams are integrated within each of the six colleges, along with the front-end student service hub (Flinders Connect) and university-wide administration services to provide support across the student lifecycle, from admissions through to graduations. 

The suite of services that the SAS unit delivers are crucial to the student experience. These services act as the scaffold around the learning experience. In a world of increasing choices and options for students, service excellence is non-negotiable. In SAS, we understand that improving the student experience requires a holistic, one team approach. 

The SAS team also likes to have fun and we celebrate our successes. Although spread across colleges and campuses, we take time to come together and build relationships across teams. Social activities, training and development sessions, communities of practice and staff led projects support engagement and provide opportunities to extend our understanding of the University and its environment. We make administration fun! 

Life at Flinders

They say know your place.  We say you've found it right here. 

Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and changemakers who challenge convention, and each other, to shape what comes next. 

Rising to a challenge is nothing new for Flinders. During our first 60 years, we’ve navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we’ve continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create 

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them.  

So, why work at Flinders?   

• 17% Superannuation + salary packaging options  

• Flexible working arrangements  

• Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing program 

• Wide range of professional development activities and services, including exclusive staff study offers   

• We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.  

• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).  

• Recognised as a Veteran Employer of Choice   

Our Commitment to Reconciliation and Indigenous Employment 

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. 

• Please see here for our Reconciliation Action Plan  

• Please see here for our Indigenous Workforce Strategy 

 Prescribed Conditions for Employment

Flinders University is committed to providing a safe, respectful and inclusive environment, free from gender‑based violence. Appointment to this role is conditional on the completion of required pre‑employment checks and declarations, each of which must be satisfactory to the University. This includes a Gender‑Based Violence declaration, in accordance with the National Higher Education Code to Prevent and Respond to Gender‑Based Violence (2025), and a Nationally Coordinated Criminal History Check

How to Apply and Information

• Along with your resume, you are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description.

• For more information regarding this position, please contact Luke Robins

Certification

Applications to be submitted before 10.00pm:

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.