ExamWorks is looking for a Scheduling Coordinator to join our team onsite in our Roseland, NJ location.
The Scheduling Coordinator is responsible to schedule and coordinate appointments with clients, physicians and examinees. This position ensures that client specific requirements for provider specialty and location are met, and that all ancillary services are arranged.
The schedule is Monday to Friday 8:00am-5:00pm.
ESSENTIAL JOB FUNCTIONS:
- Schedule examinations through the system database.
- Schedule and confirm appointment dates and times with physicians’ offices.
- Communicate with clients regarding appointment scheduling, physician CV’s, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
- Confirm receipt of records for record review referrals.
- Prepare and send exam notification letters daily.
- Communicate with physicians, clients and or examinees.
- Submit client invoice and/or issues to accounting if charges are incurred.
- Ensure prompt pre-payment for services issued when required.
- Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
- Respond to requests for report status and/or information.
- Provide support to other offices as needed.
- Arrange lodging and or transportation for out-of-town examinees.
- Process mail, deliveries and shipments as needed.
- Participate in various educational and or training activities as required.
- Perform other duties as assigned.
Qualifications
Education and/or Experience
- High school diploma or equivalent required
- A minimum of one year related experience; or equivalent combination of training and experience.
- Experience in a medical office preferred.
QUALIFICATIONS
- Ability to consistently handle multiple phone lines with heavy call volume.
- Ability to operate computer, fax, copier, scanner, and telephone.
- Must be able to type a minimum of 35 W.P.M.
- Ability to follow instructions and respond to upper managements’ directions accurately.
- Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
- Must demonstrate exceptional communication skills.
- Must be able to work independently, prioritize work activities and use time efficiently.
- Must be able to maintain confidentiality.
- Must be able to demonstrate and promote a positive team -oriented environment.
- Must be able to stay focused and concentrate under normal or heavy distractions.
- Must be able to work well under pressure and or stressful conditions.
- Must possess the ability to manage change, delays, or unexpected events appropriately.
- Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.
ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages.
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
Equal Opportunity Employer - Minorities/Females/Disabled/Veterans
ExamWorks offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.
Skills Required
- High school diploma or equivalent
- At least one year of related experience or equivalent combination of training and experience
- Experience in a medical office
- Ability to handle multiple phone lines with heavy call volume
- Ability to operate a computer, fax, copier, scanner, and telephone
- Minimum typing speed of 35 words per minute
- Exceptional communication skills
- Ability to work independently, prioritize activities, and manage time efficiently
- Ability to maintain confidentiality
- Ability to work under pressure and manage unexpected events
What We Do
IME Resources is a small, self-employed company headquartered in Forest Hill, Maryland, operating in wellness and fitness services. Its stated focus is healthcare and sleep products, supported by the headline “More products. More convenience for you!” Business classifications identify health and personal care stores alongside fitness and recreational sports centers, positioning the company as a convenience-oriented provider of wellness-related products and services.
