Scheduling and Timekeeping Manager - MGH PCS

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

• Oversees weekly payroll data entry operations and payroll preparation for Patient Care Services (PCS) units
• Onboards, educates/trains, and supervises Timekeeping Specialists
• Serves as MGH site lead for scheduling and payroll system
• Audits scheduling and payroll practices across PCS to ensure adherence to policies
• Facilitates operations, scheduling and pay policies, and UKG mechanics
• Supports PCS leaders and schedulers/timekeepers by serving as an expert in pay and scheduling policies, and UKG mechanics. Responsible for optimizing utilization of UKG system.
• Educates department leaders and schedulers/timekeepers on best practices for scheduling and payroll. Recommends changes in practice to ensure consistency.
• Evaluates processes, technologies/applications for more efficient scheduling. Implements scheduling process improvements.
• Collaborates with MGB Human Resources (HR) team on nursing pay policies and practices.
• Collaborates with MGB Digital team and advises on interfaces between HR and payroll systems
• Collaborates with MGB sites on scheduling and payroll practices. Identifies opportunities for improvement.
• Onsite position, including regular visits to patient care units

 

Job Summary

Summary
Responsible for overseeing the administration and optimization of scheduling and timekeeping processes and systems, supporting department operations. This position involves managing the timekeeping team, overseeing payroll preparation for the department, ensuring compliance with policies, supporting system upgrades, and enhancing the efficiency of scheduling and timekeeping operations.
Does this position require Patient Care? No
Essential Functions
-Oversee scheduling and payroll operations, ensuring accurate and timely pay for department employees.
-Lead the administration, maintenance, and optimization of the department’s scheduling and timekeeping processes and systems.
-Ensure accurate application of scheduling and timekeeping policies.
-Supervise and mentor the department timekeeping team, providing guidance on payroll processing, policy interpretation, compliance, and continuous improvement.
-Work with unit leadership to identify potential scheduling improvement processes.
-Identify opportunities for process improvement and system enhancements to streamline scheduling and timekeeping operations.
-Prepare and submit analyses and reports to operational leaders and management.
-Collaborate with HR and Digital departments to ensure seamless integration between timekeeping systems and other organizational systems.
-Collaborate with Digital and other departmental timekeeping stakeholders to align system functionality with department policies and optimize user functionality.

 

Education
Associate's Degree Finance preferred or Associate's Degree Human Resources Management preferred or Bachelor's Degree Finance preferred
Can this role accept experience in lieu of a degree?
Yes
Licenses and Credentials
Experience
Experience in payroll, accounting or finance, preferably in a healthcare or hospital setting 3-5 years required and Leadership or supervisory experience 2-3 years

preferred
Knowledge, Skills and Abilities
- In-depth knowledge of HR policies, payroll laws, and compliance standards.
- Strong leadership and team management skills.
- Excellent communication and interpersonal skills.
- Detail-oriented with a high level of accuracy in payroll processing.
- Familiarity with time and attendance systems and their integration with payroll processes.

 

 

Onsite

 

55 Fruit Street

 

40

 

Regular

 

Day (United States of America)

Pay Range

$97,510.40 - $141,804.00/Annual

Grade

8
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

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