Schedule Coordination Manager

SCHEDULE COORDINATOR MANAGER

POSITION SUMMARY

As a Schedule Coordination Manager (SCM), you will develop, analyze, update, and report on production schedules from preconstruction through project closeout for projects including site development, multifamily, commercial, retail, and parking garages. This role requires strong attention to detail to identify resource constraints, reduce delays, and implement schedule recovery strategies as needed to keep projects aligned with company goals. Strong communication skills and a collaborative mindset are essential for coordinating regularly with construction and project management teams on schedule updates, look-ahead schedules, and key milestones.

REPORTS TO: SVP of Construction

RESPONSIBILITIES, EXPECTATIONS, AND DUTIES

Essential Job Duties and Core Responsibilities:

• Develop preliminary high-level schedules during preconstruction for bidding and budgeting purposes.
• Identify potential trade partner constraints during preconstruction to improve alignment before contracting begins.
• Develop detailed schedules for active construction using the Critical Path Method.
• Establish schedule baselines to monitor project progress.
• Identify roadblocks, conflicts, and errors in schedules and ensure they are addressed on the affected project and across other applicable projects.
• Document and track delays to ensure they are properly accounted for.
• Continuously monitor trade partner constraints across all projects and adjust as needed to eliminate bottlenecks.
• Update schedules and collaborate with project management and construction teams at least weekly.
• Manage look-ahead schedules for weekly project coordination meetings with trade partners.
• Create and maintain reports for owners, investors, lenders, and internal community management teams.
• Ensure schedules align with accounting software and cash flow projections.
• Maintain consistency in task naming, sequencing, and resource assignments across multiple projects to support clarity for trade partners and construction teams.
• Monitor and track the submittal schedule in coordination with the project management team.
• Verify that all long-lead items are properly identified and incorporated into the schedule.
• Document and track schedule impacts by category, including RFIs, owner changes, site conditions, weather, scope gaps, and construction errors.
• Communicate and coordinate with trade partners as needed.
• Stay current on scheduling trends and industry best practices.
• Perform other duties and support additional projects as assigned.

Job Requirements:

• Strong sense of responsibility, ownership, and accountability.
• Ability to work effectively in a team-oriented environment.
• Self-motivated with a strong work ethic and the ability to complete tasks with minimal oversight.
• Strong analytical and problem-solving skills, with the ability to evaluate situations and determine effective solutions.
• Strong understanding of construction methods and building assemblies.
• Ability to read and interpret construction drawings and plans.
• Ability to break down complex situations and develop manageable, actionable plans.
• Ability to understand and sequence project phasing and layering across site development and vertical construction through project completion.

SKILLS, EDUCATION AND EXPERIENCE

• Bachelor’s degree in Construction Management, Civil Engineering, or a related field is preferred; equivalent experience will also be considered.
• Two to five years of experience in construction scheduling.
• Project management experience is a strongly preferred.
• Construction field experience as a superintendent is strongly preferred.
• Proficiency in Procore.
• Proficiency in Microsoft Project or similar scheduling software.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience using AI tools is a plus.

BENEFITS

• Health, dental, and vision plans.
• 401(k) with company match.
• Flexible paid time off.
• Annual bonus opportunity.
• Apartment discounts.
• Complimentary gym membership.
• Vehicle reimbursement.