The Role
Coordinate bid, order-entry, and project support for water/wastewater capital sales. Review specifications, solicit vendor proposals, enter orders in QuickBase, prepare submittals, project shipment dates, monitor project status, assist issue resolution, and generate billings while supporting customers, vendors, and internal sales teams.
Summary Generated by Built In
The Henry P. Thompson Company (HPT), a UFT company was established in 1910 and is the oldest such manufacturers’ representative firm still doing business in the water and wastewater equipment industry.
We provide the very best in clean water solutions by utilizing Lowest Total Cost, Least Risk Solutions of engineered equipment, parts, and service for water and wastewater systems in Ohio, Indiana and Kentucky.
The Henry P. Thompson Company, A UFT company is hiring a Contract Administrator/ Sales Project Coordinator for their Fishers, IN office. This position will require working in the Fishers, IN office Monday-Friday.
What you will do:
- Bid Phase: Review Job (Reed & Dodge) reports. Perform initial specification review. Transmit pertinent project information to vendors. Prepare cover letter for proposals. Qualify bidders list. Collect proposals and pricing from vendors. Prepare bid folder for capital sales projects.
- Order Entry: Solicit profit work-up sheet from sales. Review purchase orders for dollar value and scope accuracy to vendors. Transmit purchase order to vendors. Review terms and conditions for buy/resell orders. Acknowledge purchase order. Enter order on the QuickBase order management system. Create electronic job file on the public file. Prepare submittals for buy/resell orders. Project initial dates for submittals and shipments based on lead-times quoted by vendors and job requirements.
- Project Coordination/Support: Support customers and principals by coordinating communication and transmitting required documentation (submittals) between customer and vendor. Monitor project status for customer requirements and adjust shipment projections in accordance with factory schedules. Assist in resolution of any issues. Generate billings.
Background/ Experience:
- 2+ years of project coordination / sales support experience.
- Water/Wastewater industry experience required.
- Bachelor’s degree in Engineering (Mechanical, Civil, Environmental, Industrial, or Construction)
- Previous experience with a CRM required. We use QuickBase.
- Experience supporting bid processes, including reviewing specifications, coordinating vendor quotes, and compiling proposal packages.
- Background in order entry and purchase order management, with strong attention to scope, pricing, and terms & conditions.
- Experience working with vendors and internal sales teams to coordinate project details and timelines.
- Familiarity with project documentation and submittal preparation for customer and vendor review.
- Proven ability to manage multiple projects simultaneously, including tracking status, updating schedules, and meeting deadlines.
- Exposure to billing and invoicing processes within project-based environments.
- Experience using MS Office.
- Ability to provide excellent customer service.
Join our team to innovate the future of water and wastewater. You’ll collaborate with coworkers who are the best and the brightest, challenge yourself on exciting work, and help build the best water and wastewater platform company in the U.S.
HPT is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.
Skills Required
- 2+ years of project coordination or sales support experience
- Water/Wastewater industry experience
- Bachelor's degree in Engineering (Mechanical, Civil, Environmental, Industrial, or Construction)
- Previous experience with a CRM (QuickBase preferred)
- Experience supporting bid processes, including reviewing specifications and coordinating vendor quotes
- Background in order entry and purchase order management, including scope, pricing, and terms review
- Experience working with vendors and internal sales teams to coordinate project details and timelines
- Familiarity with project documentation and submittal preparation for customer and vendor review
- Proven ability to manage multiple projects simultaneously, track status, update schedules, and meet deadlines
- Exposure to billing and invoicing processes within project-based environments
- Experience using Microsoft Office
- Ability to provide excellent customer service
- Ability to work on-site in the Fishers, IN office Monday–Friday
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
United Flow Technologies (UFT) is a leading technical distributor and solutions provider serving the municipal and industrial water and wastewater treatment sectors. Established in 2021, the company partners with market-leading businesses to deliver a comprehensive portfolio of process equipment, pumps, flow control solutions, and automation and control systems. UFT is dedicated to providing the essential technologies, products, and support that customers rely on to maintain clean, safe, and dependable water systems nationwide.
