Sales Operations Specialist

Are you a detail-oriented operations expert who thrives in a fast-paced, high-growth environment?

At Appsilon, we seek a proactive Sales Operations Expert to play a pivotal role in ensuring smooth onboarding processes and operational excellence as we collaborate with the world’s top brands.

You’ll work closely with our Sales, Delivery, and Legal teams, ensuring seamless integration with clients, maintaining HubSpot as the single source of truth, and keeping our sales materials sharp and up-to-date.

Before you apply, please read our code of conduct.

Your responsibilities:

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Appsilon is onboarded to our clients fast, without any bottlenecks:

• Administrative support - smoothing Appsilon onboarding to clients with close cooperation with the sales, ML, Platform, Legal teams, and client’s procurement teams. 
• Handle administrative tasks related to documentation, agreements, and required certificates.




Hubspot always shows the most recent data and is Appsilon’s single source of truth:

• Maintain the CRM system, ensuring data accuracy and completeness.




Work closely with the Sales and Delivery team to ensure there are no:

• Missing notes, tasks, Outdated tasks, Missing or outdated properties.
• Provide training and support to the Sales and Delivery team on using sales tools.
• Help onboard new sales team members.
• Dashboards are accurate and represent a real-time summary of sales metrics.
• Appsilon key performance indicators (KPIs) from Hubspot are up-to-date.




The team follows sales processes. Execute parts of the processes:

• Guard the processes. 
• Analyze and streamline sales processes to enhance efficiency and effectiveness. 
• Implement best practices and ensure the sales team adheres to standardized processes.




Appsilon has top-notch and up-to-date sales materials:

• Keeping sales materials and sales directories clean and updated.
• The knowledge base has the most recent descriptions of Sales processes.
• Sales and Delivery receive top-notch research about the clients they visit and work with.

Our must-have requirements:

• Meticulous attention to detail to ensure data accuracy, completeness, and up-to-date sales materials and directories.
• Proficiency in maintaining and managing HubSpot or other CRMs.
• Strong ability to execute, guard, and streamline sales processes, implementing best practices to ensure adherence.
• Excellent communication skills to work closely with various teams (internal/external) and support administrative tasks.
• Proactive, driven personality, striving for continuous improvement of your own performance.
• Experienced in remote work, likes remote-first working culture.
• English C1

Our nice-to-have requirements:

• Understanding of advanced sales and marketing strategies to contribute to the development and implementation of best practices.
• Previous experience working in a fast-paced, dynamic environment.
• Ability to create and update high-quality sales materials, presentations, and knowledge base entries.
• Experience with RFx 

What’s in It for You:

• Enjoy a monthly salary of 6-9k PLN net on B2B contract.
• Benefit from 26 days of paid holidays, plus the equivalent of public holidays in Poland.
• Receive 33 paid sick days per year at 80% of your salary.
• You'll have a 5% addition to your salary allocated to a Professional Development Budget for activities that help you grow.
• Embrace remote work with flexible hours tailored to your time zone and family life.
• Enjoy four paid days per year for training, conferences, events, or workshops.
• Access private health care insurance (in Poland) or a cash equivalent if you're not in Poland.
• You can receive a FitProfit or FitSport membership card (in Poland) or a cash equivalent if you're not in Poland.
• Your family will be covered with life insurance.
• Benefit from AskHenry, your assistant.
• Equipment: Mac or Lenovo Thinkpad.
• Flexible working hours & home office.
• Career path and personal growth support.
• Travel to international conferences (giving a talk) or on-site client visits.

What to Expect from This Recruitment Process:

• Creating a 1-minute video explaining why you believe you are the perfect fit for the Sales Operations Specialist role
• Interview with the recruiter
• Task & personality test
• Meeting with our Head of Sales
• Meeting with the external consultant