Sales Operations Specialist

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Voltaren, Theraflu, Otrivin, and Centrum – across 40+ markets in MEA through a unique combination of deep human understanding and trusted science.

Job Purpose:
Provide administrative and organizational support to the Sales Director and sales team. The role focuses on day-to-day office management, meeting coordination, team expense management, and ensuring smooth operations and effective communication within the team.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative assistance to the Sales Director, including managing calendars, scheduling meetings, coordinating travel arrangements, handling correspondence, and tracking expenses to ensure compliance with company policies and budgets.
• Meeting and Event Coordination: Organize and coordinate meetings, events, and team gatherings. Handle logistics such as booking venues, preparing materials, arranging catering, and ensuring all technical requirements are met.
• Internal Communication: Serve as a point of contact for internal communication within the sales team. Ensure that all relevant information is communicated effectively and in a timely manner.
• Vendor and Contract Management: Assist in managing vendor relationships by handling administrative tasks related to contract renewals, invoicing, and vendor communications.
• Team Expense Management: Monitor and control team expenses in accordance with the company’s Standard Operating Procedures (SOPs). Ensure compliance with internal policies for all team expenditures and provide regular reporting on expense tracking.
• Travel and Logistics Support: Manage the travel arrangements for the sales team, including booking flights, accommodations, and transportation. Ensure that all travel plans are aligned with company policies and budget guidelines.
• Office Management: Provide day-to-day office support to ensure that the sales team operates efficiently. Order office supplies, manage office equipment, and coordinate with facility management as needed.
• Documentation and Filing: Maintain organized records of all sales-related documents, contracts, and communications. Ensure that documents are archived according to company policies and are easily accessible when needed.
• Onboarding Support: Assist in welcoming new team members by coordinating onboarding activities, arranging training sessions, and ensuring access to required tools and resources.
• Compliance: Ensure that all administrative tasks and processes comply with the company’s internal policies and relevant regulations, including budget and expense reporting, vendor management, and event organization.

Qualifications & Skills:

• Experience in administrative support, office management, or a similar role preferred.
• Strong organizational skills with a keen attention to detail and the ability to manage multiple tasks simultaneously.
• Effective communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work efficiently in a team-oriented environment and collaborate with cross-functional departments.
• Strong problem-solving skills with a proactive and adaptable approach to work.
• Experience in travel planning and event organization is a plus.
• Familiarity with expense management and compliance with internal policies is preferred.
• Additional advantages: A university degree and proficiency in English would be considered beneficial for the role.

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/
At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.
Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.
Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, Haleon may be required to capture and report expenses Haleon incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure Haleon’s compliance to all federal and state US Transparency requirements.