Sales Operations and Contracts Manager

Job Description:

Job Summary :

We are seeking a highly motivated, detail-oriented, and process-driven Sales Operations & Contracts Manager to play a pivotal role in optimizing our commercial and legal processes. This role is held responsible for streamlining the contract lifecycle, supporting deal execution, managing essential documentation and developing scalable operational procedures. It involves working closely with Legal, Sales, Finance, Services and other internal stakeholders to ensure efficient deal execution, compliance and robust operational frameworks.

Key Responsibilities:

Legal Agreement Intake & Review:

• Serve as the primary point of contact for incoming legal agreement requests from various departments (Sales, Engineering, Procurement, etc.).
• Conduct initial review of a variety of commercial contracts, including but not limited to: Non-Disclosure Agreements (NDAs), Sales Agreements, Purchase Orders, Master Service Agreements (MSAs), and Statements of Work (SOWs). 
• Identify key terms, conditions, and potential risks, escalating complex issues to the Legal team for further review and guidance.
• Ensure all necessary information and approvals are obtained before legal review or execution.

Commercial Bid Coordination:

• Support the sales team in structuring and accelerating commercial deals, providing guidance on standard terms and pricing, and ensuring compliance with company policies and legal requirements.
• Manage the proposal and contract documentation process, including preparing redlines and maintaining version control.
• Coordinate RFP and tender responses, assessing requirements and scope to inform go/no-go decisions and ensure timely, accurate submissions.

Process Management & Optimization:

• Develop, implement, and maintain efficient processes for the entire contract lifecycle, from intake to execution.
• Ensure accurate record-keeping and reporting on all legal agreements.
• Author and maintain Standard Operating Procedures (SOPs) and ensure process adherence.
• Identify and implement process improvements and automation to enhance operational effectiveness, including tracking and reporting on commercial proposal and tender outcomes.

Document Control & Information Management:

• Own and manage our centralized document storage and control processes for all commercial and legal documentation, ensuring accessibility, version control, and data integrity.
• Implement and oversee proper naming, indexing, and archival procedures for critical commercial documents.
• Ensure all contractual activities and sensitive information comply with company policies, legal requirements, and industry regulations.
• Maintain our contract repository and support internal and external audits.

Cross-Functional Collaboration:

• Act as a liaison between Sales, Legal, Finance, Marketing, and other departments to facilitate smooth deal progression and operational excellence.
• Provide insights and recommendations to improve cross-functional workflows.

Qualifications:

• Bachelor's degree in Engineering, Business Administration, Finance, Law or a related field.
• 8-12 years of experience in a contracts management, legal operations, sales operations or procurement role with demonstrated experience in contract review, process ownership, and document control.

• Experience in the renewable energy sector is preferred but not mandatory
• Strong understanding of commercial contract terms and conditions
• Proficiency with CRM systems and contract management software (e.g., DocuSign CLM, Conga, Ironclad, etc.).
• Proven ability to author and implement Standard Operating Procedures (SOPs).
• Excellent written and verbal communication skills with the ability to explain complex contractual and operational concepts clearly.
• Exceptional attention to detail, organizational, and project management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Ohmium is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.