Sales Office Assistant

Marcus & Millichap is seeking a conscientious, reliable, Sales Office Assistant who can provide a steadying presence within a fast-paced sales team to support a top-producing Commercial Real Estate Brokerage team in the San Diego office. The SOA will be working with an individual sales team within a larger corporation providing the entrepreneurial feel of a small business while enjoying the benefits and tools of a national firm. The ideal candidate is a strong communicator with an emphasis on prioritization and time management, proactive while multitasking, exceptionally organized, detail-oriented, diligent, and able to learn quickly while working independently in a fast-paced environment. 

Responsibilities:

• Prepare marketing proposals and meeting presentation materials based on existing templates and create new templates based on team feedback
• Data entry and general administrative duties
• Gather and research sales and rent comparables
• Track market trends such as rental growth and development
• Prepare marketing proposals and meeting presentation materials
• Review financial statements and operating information
• Respond to requests for property information
• Database Management
• Maintain a document management system for marketing deliverables and due diligence to be accessed by all parties to a transaction
• Actively manage Web Scraping, price monitoring, market research, and lead generation.
• Coordination of closings and post-closing activities (press releases, client gifts, etc.)
• Transaction Pipeline management using Marcus & Millichap’s proprietary software
• Work with third parties to maintain a CRM database of properties and owners.
• Manage and maintain email database.
• Coordinate and manage special projects

Ideal Knowledge and Experience:

• 3+ years’ professional experience preferably in commercial real estate, transaction experience, or in an administrative role; experience with contracts is a plus.
• Highly organized, reliable, consistent, and detail-oriented
• Takes pride in work, self-starter and seeks to find answers/solutions using available resources
• Excellent written and verbal communication skills
• Proficient with Canva
• Experience with Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
• Versatile/flexible with the ability and willingness to take on new responsibilities and tasks as requested
• Some prior experience with Constant Contact is a plus

Closing from Corporate - All locations

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.