Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!
Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!
Role: Sales & Executive Support Coordinator
Location: Hybrid - 3x a week onsite during the probationary period (to be revisited upon regularization)
About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.
Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.
Job Overview
The Sales & Executive Support Coordinator supports the sales function with a strong focus on revenue generation through proposal writing and sales support. This role acts as a central coordinator across sales, leadership, and operations to ensure smooth workflows, owns proposal development as a core responsibility within sales enablement, and provides executive and administrative support including diary management, meeting coordination, and logistics.
Duties & Responsibilities
Lead end-to-end proposal writing, including tenders, quotes, RFP/RFQ/RFT responses, and pitch documents
Translate high-level briefs into professional, client-ready proposals aligned to revenue goals
Maintain and manage CRM data using HubSpot (core CRM), including pipeline tracking and updates
Utilize marketing platforms to support sales campaigns, collateral, and outreach efforts
Organize meetings, manage calendars, and provide full diary management support
Coordinate logistics including travel, events, client meetings, and internal sessions
Prepare agendas, capture notes, and ensure follow-ups on meetings and action items
Support sales operations including reporting, forecasting inputs, and process compliance
Monitor and respond to tenders and quoting opportunities, including initial research and coordination
Collaborate cross-functionally to ensure alignment across sales, operations, and delivery teams
Key Qualifications
Proven proposal writing experience (non-negotiable) with a strong focus on driving revenue outcomes
Experience in sales enablement with proposal writing as a core function
Hands-on experience with HubSpot CRM (non-negotiable)
Familiarity with marketing platforms and supporting sales campaigns
Strong organizational skills with experience in meeting coordination, diary management, and logistics
Ability to manage multiple priorities and meet tight deadlines
Excellent written and verbal communication skills
High attention to detail and strong stakeholder management skills
Proactive, resourceful, and comfortable working in a fast-paced environment
What's in It for You:
- Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
- Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
- Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
- Dynamic Open Spaces: Conducive for productivity and creativity.
- State-of-the-Art Security: Ensuring your safety and peace of mind.
- Game Rooms: Take a break and unwind with our recreational facilities.
- Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
- Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
- Global Impact: Be part of something bigger and make a difference on a global scale.
Ready to Make a Difference?
If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!
hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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What We Do
Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.
