ASM Global

Sales Coordinator

Posted 3 Days Ago

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Shreveport, LA, USA

In-Office

Junior

Events

The Role

Coordinates sales and marketing administration for a convention center, including maintaining the booking system, tracking contracts, deposits, insurance documentation, and event files. Responds to prospective client inquiries, distributes booking requests, prepares contracts and calendars, runs reports, manages sales collateral, supports production meetings, and assists the Director of Sales and Marketing with facility utilization and sales activities.

Summary Generated by Built In

POSITION: Sales Coordinator

REPORTS TO: Director of Sales and Marketing

FLSA STATUS: Salaried Exempt

The Shreveport Convention Center, an SMG managed facility has an opening for a Sales and Marketing Coordinator.

POSITION SCOPE:

Manages sales and marketing functions to maximize effectiveness and achieve business goals, with special emphasis on the local business market.
Maintains booking system for the facility.
Provides assistance and support to Director of Sales & Marketing and General Manager as required.

MAJOR RESPONSIBILITIES:

Maintains sales collateral inventory (sales brochures, inserts, direct mail brochures, etc) and advises Director when additional materials are needed.
Coordinates and manages all information input into the facility’s booking system, including revising and updating booking data to ensure accurate information in maintained in order to provide the greatest utilization of the facility’s meeting and exhibit space.
Track contracts, rental deposits, insurance payments and insurance certificates.
Provide Director and other sales personnel with regular updates on outstanding contracts, deposits and certificates of insurance.
Serve as a liaison with Director and Legends Corporate MIS Department regarding booking procedures, problems with booking system, etc.
Provide assistance to Sales & Marketing department by acquiring booking requests/information from prospective clients over the telephone or in person. Keep Director updated and ensure requests are distributed to appropriate staff.
Create event files and maintain them.
Handle telephone inquiries from prospective clients regarding events at facility. Maintain a professional attitude with all clients, vendors, facility staff, hotel staff and senior management.
Follow up with client request for information.
Manages all administrative activities related to sales efforts, including updating booking information in booking system, maintaining personal customer databases, creating event masters and distributing them, running reports, etc..
Check references on Promoter Applications.
Create contracts, print calendars, place holds on booking system for Director.
Manage file cabinets. Move old files to make room for new ones.
Attend production meetings each week.
And all other duties as assigned by Director of Sales.

KNOWLEDGE/SKILLS/SPECIAL ABILITIES:

B.A/B.S. plus minimum one year industry-related experience preferred.
Excellent interpersonal and communications skills, oral and written.
Basic computer skills required, including experience with Excel and Microsoft Word.
Strong organizational and time management skills, as well as flexibility and the ability to prioritize responsibilities in a fast-paced environment are essential

All other duties as assigned.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

LEGENDS GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.