The Role
Coordinate daily sales and yard operations including receiving, inspecting, documenting, staging, loading/unloading, photographing assets, performing inventory counts, operating equipment (including forklift), and ensuring safety and accurate shipping/receiving updates.
Summary Generated by Built In
The Sales and Yard Operations coordinator is responsible for coordinating the day-to-day administrative activities of assigned area.
This position also manages safely locating, receiving, inspecting, verifying, and documenting assets in a yard environment. This position will also provide inventory counts and operate various types and sizes of equipment.
This position also manages safely locating, receiving, inspecting, verifying, and documenting assets in a yard environment. This position will also provide inventory counts and operate various types and sizes of equipment.
The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.
Essential Functions
- Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
- Requires regular and punctual employee attendance
- Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
- Performs other related duties and fulfill responsibilities as required
- Verifies and documents all assets arriving and/or departing equipment yard
- Accurately stages and preps assets to fulfill incoming requests
- Loads and unloads assets, conducts inspect procedures, fuels, and reports the condition of assets per safety protocols
- Provides timely updates for all inventory items leaving and/or returning to the yard through the shipping and receiving function
- Photographs all incoming and outgoing assets and uploads pictures following current processes
- Troubleshoots, communicates, and problem-solve potential shipping and receiving delays on assets
- Performs, reconciles, and completes inventory counts of machines and work tools
Knowledge, Skills, and Abilities
- Knowledge of invoicing, receiving, and basic business accounting principles
- Excellent oral and written communication skills
- Effective utilization of organizational planning, self-management, analytical problem-solving, time management, and multi-tasking skills
- Intermediate to advanced Microsoft Office product skills (Word, Excel, PowerPoint, etc.)
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
- Ability to interact with tact and courtesy and maintain a professional manner
- Ability to read and understand information and ideas presented in writing
- Ability to listen to and understand information and ideas presented through spoken words and sentences
Sales and Yard Operations Coordinator 1:
- Knowledge of construction equipment sales industry
- Strong planning and coordination skills
- Demonstrates proficiency with current computer software, related hardware, and machine electronic systems
- Dexterity, hearing, and talking requirements are constant
- Visual ability to observe employees in the workplace, analyze operations, and detect situations of concern
- Ability to operate a forklift
- Ability to conduct safety assessments before starting a task
Requirements
Education and Experience:
- High school diploma or equivalent required
- Up to two years of work-related skill, knowledge, or experience is required
Supervisory Responsibilities:
- None
Travel:
- Up to 5% of travel expected
Physical Requirements:
- This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.
- This role frequently communicates with others, must be able to exchange accurate information in these situations
- Occasionally moves materials or equipment weighing up to 10 lbs.
- Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina
- Routinely reacts to visual, auditory, and other signals, including alarms and instructions, and is required to visually inspect work
- Significant amount of time standing, walking, kneeling, squatting, crawling, bending, and twisting
- Frequently moves materials or equipment weighing up to 50 lbs.
Work Environment:
- Regularly works indoors in environmentally controlled conditions
- Regularly works outdoors around moving mechanical parts
- May be exposed to weather extremes conditions that include inclement weather, heat, cold, and humidity
- Frequently works at fast pace with unscheduled interruptions
Sales and Operations Coordinator 1:
- Often assists in familiarizing customers with equipment and work tools outdoors on yards and in display areas
- Noise level may be loud at times
- Exposure to small quantities of chemicals, dust, steam, high-pressure water and high-speed rotating equipment
- Requires wearing personal protective or safety equipment (PPE)
- Required to perform work in cramped or confined spaces and/or at elevated heights
Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
About
HOLT Group is a renowned, family-owned company with a legacy spanning nearly a century. As a powerhouse across several industries, including heavy machinery, construction, consulting services, training, and technology, we prioritize people and values. Our commitment to a Values-Based Leadership® approach has led to trusted partnerships and collaborative endeavors. At the heart of our operations is HOLT CAT, the largest Caterpillar dealership in the nation, along with other companies focused on industrial & commercial selling, energy, technology, and training & development. We excel in selling, servicing, leasing, and renting top-of-the-line industrial machinery and are dedicated to powering the construction and industrial spaces with superior equipment. Moreover, we empower construction and development with advanced technology, along with bringing technical skills and Values-Based Leadership® to individuals and companies seeking sustainable growth. If you're seeking a fulfilling career, explore our job opportunities at HOLT Group and join our values-driven team.
Skills Required
- High school diploma or equivalent
- Up to two years of related work experience
- Ability to operate a forklift
- Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint)
- Knowledge of invoicing, receiving, and basic business accounting principles
- Ability to perform and reconcile inventory counts
- Ability to lift and frequently move materials up to 50 lbs
- Strong oral and written communication skills
- Basic math skills: add, subtract, multiply, divide, compute ratios and percentages
- Ability to photograph assets and upload images per process
- Ability to perform safety assessments and follow PPE and safety protocols
- Dexterity and physical stamina for yard work and equipment operation
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The Company
What We Do
HOLT Group is a family-owned, values-driven enterprise headquartered in San Antonio, Texas, with a legacy spanning nearly a century. It operates as a powerhouse across several sectors, including heavy machinery, construction, energy, technology, and training. As the owner of the nation's largest Caterpillar dealership, HOLT CAT, the company excels in selling, servicing, and renting industrial equipment while prioritizing a people-first, Values-Based Leadership® approach to drive sustainable growth for its partners and customers.
