Sales Assistant

Education and Experience:

• Bachelor’s degree in business, Communications, Public Administration, or a related field (preferred but not required).
• 3+ years of experience in sales support/sales, proposal coordination, contract administration, or program management.
• Experience working with SharePoint, Teams, and Planner (preferred).
• Expertise in Microsoft Word, Excel, and PowerPoint (required).
• Familiarity with government and commercial contracting processes, including managing contract vehicles.
• Excellent verbal and written communication skills

Knowledge, Skills, and Abilities:

• Strong understanding of sales lifecycle and RFP process.
• Ability to create and maintain scope of work templates and process for developing scope of work with subject matter experts
• Ability to review scopes of work and ensure compliance with company policies and standards.
• Experience managing and maintaining contract vehicles, including renewals and compliance requirements.
• Ability to filter and route bid site opportunities based on company capabilities. 

Technical Abilities:

• Excellent Customer-facing confidence on video, phone calls, and email.
• Excellent organization and prioritization skills.
• Proficiency in Microsoft Outlook for emails and calendars and scheduling, Word, Excel, and PowerPoint for document creation, data analysis, and presentations.
• Strong familiarity with Microsoft SharePoint for document management and collaboration.
• Ability to review, analyze, and ensure contract and proposal documents compliance.
• Strong understanding of RFP/SOW coordination processes, including document formatting, version control, and submission requirements.
• Experience with government contract management, including maintaining and renewing contract vehicles.
• Familiarity with procurement portals and bids.
• Experience producing and managing recurring and ad-hoc reports for business operations.
• Ability to track technical conversations and learn high-level technical information and products in the Microsoft eco-system. 

Essential Duties

• Coordinating meetings with VP and potential clients in a timely manner.
• Assist in coordinating on task tracking for sales opportunities.
• Create SOW templates and processes to work with SMEs on developing what services will be delivered.
• Assist in coordinating and submitting responses to customer Requests for Proposals (RFPs), ensuring all requirements are met and deadlines are achieved.
• Review scopes of work to ensure alignment with company standards, policies, and contractual obligations.
• Collaborate with internal teams to ensure all document requirements for project setup.
• Manage and maintain special contract vehicles, ensuring compliance and timely renewals.
• Regularly review procurement portals and bid sites to identify new opportunities and route them to the appropriate internal staff.
• Maintain accurate proposals, contracts, and compliance documentation records in SharePoint and other tracking systems.
• Identify opportunities to streamline processes and enhance efficiency in proposal coordination, contract management, and project setup workflows.
• Other projects or duties as assigned and/or needed.