Sales Administrator
Position Summary
The Sales Administrator is responsible for managing and tracking customer quotations throughout the entire sales cycle. This role serves as a key support function to the sales and proposals team by ensuring quotes are accurately entered, updated, monitored, and communicated through the sales process. The ideal candidate is highly organized, detail-oriented, and proficient in CRM systems, with experience using Salesforce preferred.
Key Responsibilities
- Create, enter, and maintain customer quotations in company systems.
- Track all quotations from initial request through final disposition (won, lost, or pending).
- Maintain accurate records of customer interactions, quote revisions, and status updates.
- Monitor quote validity dates and proactively follow up with sales representatives on outstanding opportunities.
- Update and maintain customer and opportunity data within Salesforce CRM.
- Generate regular reports on quote activity, pipeline status, and sales metrics.
- Assist the sales team with administrative tasks, documentation, and customer correspondence.
- Ensure compliance with company policies and procedures related to sales documentation.
- Support continuous improvement initiatives related to quote management and sales processes.
Qualifications
Required
- Bachelor's degree or Associate degree in Business Administration, Marketing, Communications, or a related field.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred
- Experience using Salesforce CRM.
- 1-3 years of experience in sales administration, sales support, customer service, or related administrative roles.
- Experience managing quotations, order processing, or sales pipeline activities.
- Knowledge of CRM systems and sales processes.
Key Competencies
- Attention to Detail
- Customer Focus
- Data Management
- Organization and Planning
- Problem Solving
- Team Collaboration
- Follow-Through and Accountability
- Time Management
Reporting Structure
Reports to the Director of Pricing & Proposals
Location: Overland Park, KS, hybrid
Employment Type: Full-Time
Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age or disability, M/F/D/V. Drug-free work environment. Indra participates in E-Verify.
**NO AGENCIES PLEASE** Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Indra. Indra will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity.
Skills Required
- Bachelor's degree or Associate degree in Business Administration, Marketing, Communications, or a related field
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
- High attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Experience using Salesforce CRM
- 1-3 years of experience in sales administration, sales support, customer service, or related administrative roles
- Experience managing quotations, order processing, or sales pipeline activities
- Knowledge of CRM systems and sales processes
What We Do
Indra Group (https://www.indragroup.com/) is the foremost Spanish multinational and one of the leading European companies that focus on defence and advanced technologies. It stands at the forefront of the defence, space, air traffic management, mobility, and Information Technology businesses through Minsait, and it integrates its sovereign AI, cybersecurity and cyberdefence capabilities into IndraMind. Indra Group is paving the way to a more secure and better-connected future through innovative solutions, trusted relationships and the very best talent. Sustainability is an integral part of its strategy and culture in order to overcome current and future social and environmental challenges. At the close of the 2025 financial year, Indra Group posted revenues of € 5.457 billion and had a local presence in 46 countries and business operations in over 140 countries.
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