Sales Administrator Coordinator (Contractual)

As a family-run, high-tech company with nearly 19,000 employees at 71 locations worldwide, we are looking for forward thinkers with unconventional ideas and drive to join our team. Our company culture, which values collaboration and mutual trust, creates the ideal framework for boldly trying new things and questioning the status quo. Our technologies inspire people to develop and produce things that are currently unimaginable. Whether lasers, machine tools, EUV or electronics - TRUMPF is building technological worlds for future generations. Are you ready for new challenges?

Job Title: Sales Administrator Coordinator
Location: [Pune]
Department: Sales Admin.

Qualifications & Skills:
• Bachelor’s degree in Engineering or a related field (preferred).
• 3–4 years of experience in logistics, supply chain, or import/export operations.
• Strong knowledge of customs clearance procedures and international shipping documentation.
• Proficient in Microsoft Excel; ability to create and manage spreadsheets, pivot tables, and basic data analysis.
• Working knowledge of Microsoft PowerPoint for reporting and presentations.
• Excellent communication and coordination skills.
• Strong problem-solving abilities and attention to detail.
• Ability to work under pressure and manage multiple priorities.

Job Summary:
We are looking for a proactive and detail-oriented Logistics Coordinator to manage and streamline our logistics operations. This role is critical in ensuring timely and cost-effective movement of goods, compliance with customs regulations, and seamless coordination across internal departments and external stakeholders.
Key Responsibilities:
Logistics & Shipment Management (IMPORT-Air & Sea)
• Manage end-to-end logistics operations including inbound and outbound shipments.
• Coordinate with freight forwarders, customs brokers, and transporters to ensure timely delivery.
• Monitor shipment schedules and proactively resolve delays or issues.

Customs Clearance & Compliance
• Handle documentation and processes related to customs clearance.
• Ensure compliance with all import/export regulations and duty structures.
• Liaise with customs authorities and maintain up-to-date knowledge of regulatory changes.
Cross-Functional Coordination
• Work closely with the Finance team to manage duties, taxes, and related financial documentation.
• Collaborate with the Purchase team to track and manage purchase orders (POs) and vendor shipments.
• Coordinate with internal departments (e.g., production, sales, warehouse) for shipment planning and updates.
• Provide timely and accurate shipment status updates to customers and internal stakeholders.
Reporting & Documentation
• Maintain accurate records of shipments, customs documents, and logistics costs.
• Prepare regular reports on shipment status, logistics KPIs, and cost analysis.
• Support audits and internal reviews with relevant documentation.