The Sales Administration Assistant position is a permanent position based in Wellington. This position will be part of the Sales Administration department and will involve a variety of administrative support activities, including processing sales orders, managing invoicing and stock control, and serving as a key point of contact regarding delivery timelines. The role ensures accuracy, smooth order flow, and high levels of customer satisfaction within a fast-paced agricultural environment.
Main Responsibilities
- Receive, capture, and process purchase orders on an ongoing basis.
- Verify pricing, discounts, product availability, and customer details.
- Liaise with Agriculturists and operations to ensure orders are fulfilled correctly.
- Generate and issue invoices in accordance with company procedures, and ensure all supporting documentation is complete and accurate.
- Follow up on invoice queries in coordination with the Finance department.
- Inventory management by scheduling monthly depot counts and driving resolution on stock variances through stock reconciliations.
- Identify and report stock discrepancies, shortages, or variances.
- Coordinate with warehouse and logistics teams regarding stock availability.
- Handle client queries telephonically and via email in a professional manner.
- Provide accurate feedback on order status and estimated times of arrival (ETAs).
- Resolve customer issues related to orders, deliveries, and invoicing.
- Maintain accurate sales, stock, and client records.
- Assist with sales and stock reports as required.
- Ad Hoc or other related duties as assigned.
Skills and Capabilities
- Go-getter
- Positive attitude
- Excellent attention to detail
- Able to maintain high standards under pressure
- Excellent time management skills
- Effective organisation and prioritising of tasks
- Good problem-solving skills
- Excellent verbal and written communication skills
- Able to function independently as well as part of a team
- Good negotiation skills
- Intermediate Microsoft Excel skills (PivotTable, VLOOKUP, etc.)
Minimum Requirements
Qualifications
- National Senior Certificate
- Diploma in Administration or any other relevant tertiary education will be advantageous
Experience
- 3-5 years of experience in sales administration or a similar role
- Experience with inventory reconciliations
- Experience with ERP / stock management systems
- Experience with invoicing and stock control processes
- Knowledge of logistics or supply chain
- Experience in the agricultural industry would be advantageous
Other specific requirements
- Full professional proficiency in Afrikaans and English (speaking and writing)
- High proficiency in Microsoft Suite (Word, Excel, PowerPoint)
- Proficiency in at least one accounting software (Sage, Pastel, etc.)
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What We Do
#AgriTechnovation is passionate about Bringing AT-ness to every Farmer. Born from a love for precision farming , our team consists of specialists in the fields of agronomy, horticulture, soil science, microbiology, geographic information systems, chemistry, process- and production engineering. We deliver a sustainable solution for profitable farming, based on the synergy between agriculture, science, technology and local knowledge to make a difference on your farm. Our infield services include MYSOIL CLASSIFICATION™, ITEST™ SOIL, ITEST™ LEAF and ITEST™ WATER, as well as the interpretation of case specific data captured during the performance of these services, with actionable crop production solution recommendations and soil management guides. All captured data is uploaded onto our cloud-based MYFARMWEB™ data platform. MYFARMWEB™ makes it possible for a producer to capture agricultural information throughout the entire production process and save it to one central point, from where it can be accessed, compared and considered to assist the producer in best practice decision-making. Visit www.agritechnovation.co.za for more information and to find out how we can assist you in optimising your production and yield or contact us on 021 3000 543 | [email protected] . Follow our page for expert #AGTech agricultural support. #AgriGoals #MakingaDifference
