Sales Admin Assistant

Hiring: Full-Time Sales Admin Assistant - Remote - $9k-$13.8k/yr

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just four years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 80 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

About the company we are hiring for:

Our client is a dynamic full-stack marketing powerhouse with 16 years of experience transforming visions into thriving businesses. Their mission? To guide 1 million people closer to their dream lives through innovative programs and courses. At the heart of their success is a culture brimming with ownership, where top performers shine, and teamwork thrives in an environment that champions coaching and growth. With a client retention rate that proudly stands at over 8 years, they set the gold standard in the industry, blending simplicity with cutting-edge strategies to navigate the digital world with flair. Join a team that values excellence, creativity, and fun! 🌟

Company Culture and Core Values:

Our client’s team is driven by the belief that every individual has something truly remarkable to contribute. Their core values include:

• 🌟 Exceptional Stewards – Embracing the mantra, “If it’s to be, it’s up to me,” they take ownership and drive success with passion and dedication.

• 🤝 Care – Inspired by Mahatma Gandhi’s wisdom, “The best way to find yourself is to lose yourself in the service of others,” they prioritize service and empathy in every interaction.
• 📏 Cut Twice, Measure Once – Valuing precision, they strive to get it right the first time to ensure exceptional results and minimize rework.

These values empower their team to make a meaningful impact and foster a culture of greatness.

Why are they hiring? 🏢

Our client is on the hunt for a stellar Sales Admin Assistant to turbocharge their sales team’s performance! With a keen eye for detail and a knack for organization, you’ll be the mastermind behind data management, ensuring everything is tracked to perfection and accountability is always on point. Your role will be pivotal in driving the team toward its goals, turning data into actionable insights, and keeping the sales engine running smoothly. 

Ready to dive into the action and make a real impact? Join us and be the driving force behind a sales team that’s always hitting new heights! 🚀

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌟 Financial rewards for top performers – Get rewarded for your stellar achievements!
• 🏆 Annual recognition – Shine bright and be celebrated for your contributions.
• 🚀 Growth opportunities – Expand your role with exciting new projects and responsibilities.
• 🔄 Chance to make a big impact – Ideally, you’ll have the opportunity to replace yourself with your own success.
• 💡 Subsidies for development – Invest in yourself with support for mindset and skill growth.
• 🌍 Meaningful work – Collaborate with amazing people and make a difference in the world.

This opportunity is ideal for someone who is eager to make a significant impact, and ready to thrive in a supportive, forward-thinking environment.
Responsibilities of the Sales Admin Assistant:

• Data Collection and Entry:
  • Gather performance data on the sales team from various platforms, including HubSpot, Google Sheets, Zoom, and scheduling software
  • Accurately input and maintain this data within Google Sheets

• Tracking and Analysis:
  • Analyze data to identify patterns, trends, and insights
  • Communicate potential issues and concerns to both leadership and sales representatives

• Accountability:
  • Proactively follow up with the sales team to ensure data is collected, complete, and accurate
  • Maintain an assertive approach in holding team members accountable for their performance and data reporting

• Standard Operating Procedures (SOPs):
  • Create and update SOPs as needed
  • Monitor Slack channels to provide support to the sales team and ensure smooth operations
    

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

• Time 
  • Full-time, PST time zone
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone 
    • Strong wifi

• Tech Stack
  • HubSpot
  • G-Suite (Esp. Google Spreadheet)
  • Slack
  • MS Excel

• Compensation
  • $9k-$13.8k/yr

Qualifications:

• Prior experience as a:
  • Sales Coordinator
  • Sales Administrative Assistant
  • Executive Assistant or Virtual Assistant to a Sales Director/Manager
• Operational background with experience in systems and processes
• Data-driven and problem-solving approach background

• Google Sheets Proficiency:
  • Proficiency beyond basic skills
  • Ability to find column statistics
  • Proper formatting of sheets
  • Identifying and managing duplicates
  • Creating summaries from multiple different sheets
  • Using VLOOKUP for vertical data lookups and associated value retrieval
  • Pulling lists from HubSpot and inputting data into Sheets

• Traits:
  • Strong organizational skills
  • Punctuality and reliability
  • Exceptional attention to detail
  • Consistency in work output
  • High follow-through and completion of tasks