Sage Accounting Administrator

A state-of-the-art medical facility, dedicated to delivering world-class patient care and clinical excellence is expanding their services. They are seeking a meticulous, highly skilled, and proactive Pharmacy Accounts & Sage Administrator to anchor the day-to-day financial operations of their busy surgical hospital pharmacy. This is a 6 month fixed term contract.

This isn't just a data-entry role. In this role, you will be the backbone of their financial administration—handling everything from Sage processing and supplier reconciliations to stock capturing and general ledger support. If you thrive in a fast-paced environment and want to apply your accounting expertise to the vital healthcare sector, we want to hear from you.

This is an in-office position with flexible working hours

Key Responsibilities

Sage & Accounting Administration

• Capture and process all daily accounting transactions seamlessly on Sage.
  
• Maintain up-to-date daily accounting records and assist in managing the general ledger.
  
• Assist with month-end and year-end procedures, including processing journals, accruals, and adjustments.
  
• Regularly reconcile accounts and proactively investigate any financial discrepancies.
  

Creditors & Supplier Administration

• Capturing supplier invoices accurately and timeously.
  
• Perform thorough supplier reconciliations and resolve outstanding invoices, statements, or queries.
  
• Prepare organized payment schedules for approval and manage pharmacy creditor deadlines.
  
• Compliance: Ensure all supplier documentation is complete, compliant, and Audit-ready.
  

Pharmacy Financial & Stock Administration

• Verify and match pharmacy purchase orders, invoices, and physical deliveries.
  
• Assist with inventory administration, stock invoice processing, and updates to pricing structures.
  
• Support cash flow tracking and compile essential pharmacy financial reports.
  

Reporting, Compliance & Admin Support

• Prepare supporting documentation for audits and assist with VAT-related reconciliations and documentation.
  
• Serve as a reliable point of contact for pharmacy management, suppliers, and the broader finance department.
  
• Maintain strict confidentiality and organize an airtight filing system for all financial records.
  

• Proven, strong working knowledge of Sage Accounting systems is essential.
  
• Excellent numerical, reconciliation, and problem-solving skills.
  
• High level of accuracy and a meticulous eye for detail.
  
• Proficient in Microsoft Excel and the broader MS Office Suite.
  
• Ability to work independently, manage high-volume transactions, and meet strict deadlines under pressure.
  
• Strong interpersonal and communication skills for collaborating with internal teams and external suppliers.
  
• Experience within a hospital or pharmacy financial environment, familiarity with pharmaceutical accounts/medical suppliers, or hands-on knowledge of stock and inventory control systems will give your application a distinct advantage
  

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