Safety Legal Assistant

JOB TITLE: Safety Legal Assistant

Construction company is now looking for a Safety Legal Assistant to join our team! The candidate we are looking for will work in our Safety Department and assist with workplace compliance & safety regulations.

RESPONSIBLITIES:

• Provide administrative assistance to the Director of Safety & Risk Management in all areas of our Safety Department.
• Incident Reports: (a) Coordinate, investigate and obtain initial information regarding incidents/accidents and prepare draft reports. (b) Log incidents; (c) Maintain incident report binders; (d) Circulate reports as directed; and (e) Provide incident report numbers when needed.
• Process/report claims and maintain electronic and hard copy files.
• Obtain police reports in reference to vehicle accidents as needed.
• Assist in claims management reviews and meeting preparations.
• Maintain legal calendars, deadlines and filings as required.
• Prepare correspondence and memoranda related to safety, litigation and other items as required.
• Maintain organized and accurately dated reports and spreadsheets for all claims.
• Assist Safety Assistant with Safety Talks and Trenching Reports: (a) Maintain labeling system; (b) Assist in choosing weekly topics; (c) Keep safety talk list current; (d) Circulate weekly safety talks; (e) Obtain and file safety talks; (f) follow up on missing safety talks; (g) Obtain and file daily trenching reports; and (h) Maintain a log on GC’s who request the safety talks and send them out weekly to all GC’s on that list.
• Perform pre-hire safety orientation and drug tests scheduled with Human Resources.
• Coordinate & schedule meetings & training as needed.
• Maintain filing system and directories regarding safety related matters.
• Assist with inventory and ordering of safety equipment.
• Organize, file, and maintain disciplinary action documents, reports, and logs for reference
• Prepare and maintain training, training cards, training records and schedule training renewal classes when needed.  
• Assist with preparation of safety manuals for client distributions as needed.
• Filing job-site inspections and facility inspection reports.
• Maintain an active list of general contractors (GCs) who need safety talks emailed weekly.
• Obtain personal vehicle insurance from employees who drive personal vehicles for work purposes, keep up to date with expiring insurance policies and obtain declaration pages upon renewals.
• Inspect shop area bi-weekly for safety issues. Report any deficiencies to Safey Manager for corrective action.
• Assist with all other safety department projects as needed.

SKILLS:

• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Written and verbal communication skills
• High degree or organizational ability and attention to detail
• Positive attitude
• Flexibility
• Confidentiality
• Time Management
• Bilingual Preferred (English/Spanish)
• Team Collaboration

BENEFITS:

• Medical
• Dental
• Vision
• PTO
• 401(k)

SCHEDULE:

Monday - Friday 8:00am – 4:30pm