Safety and Operations Lead

Reports To: Safety and Operations Director/ CHRO

Location: Redemption San Jose

Classification: Part Time, Exempt

Ideal Work Schedule:  

The Safety and Operations Lead plays a vital role in ensuring that the church campus operates smoothly, efficiently, and in full compliance with safety standards with an emphasis on operations. This individual will oversee day-to-day operational logistics while implementing and monitoring workplace safety programs that align with California OSHA (Cal/OSHA) and Federal OSHA regulations focusing on the mitigation of accidents, injuries, and risk to the organization. The ideal candidate will bring strong experience in safety management and facility operations, a hands-on approach, and a heart for serving in a ministry environment. The Safety and Operations Lead also maintains accurate records while providing training to employees. This person also encompasses operational element of the campus such as the management of Redemption San Jose fleet and Executive transport. 

Maintenance Tracking and Training Support: Maintenance of the following items and assist with staff training/new hire training as required. Serve as the liaison between vendors and the Safety and Operations Director:

o   First Aid Kits

o   Defibrillators

o   Fire Extinguishers

o   Fire Alarm Systems

o   Location Maps for all of the above 

Ergonomics Training Setup: Facilitate and maintenance of online ergonomics training and the annual Ergonomics call to action for workstation assistance setup as well as assisting employees with ergonomic requests and inquiries.

Safety Program Management: Collaborate with Supervisors and Facilities teams to ensure proper completion and tracking of weekly/annual safety programs across various departments, such as tailgate safety.

Campus Safety Training: Facilitate campus-related Safety and Compliance training, including hosting on-site or hands-on presentations/application training for:

o   Mandated Reporter

o   Sexual Harassment

o   Workplace Violence

o   Ergonomics

o   Livescan (California only)

o   Miscellaneous compliance specific to departments (e.g., heavy equipment certification, fall prevention, hazardous materials, etc.) 

Safety Closet Management: Maintenance and inventory restocking/organization of the Safety Closet. Communicate needs and facilitate ongoing orders through purchasing.

Personal Protective Equipment (PPE) Support: Provide purchasing support to teams requiring safety PPE and enforce safe work attire as per policy and team specifications.

Volunteer Compliance Requirement Assistance: Assist with the new Volunteer Compliance requirement for background check reports for all individuals serving with minors, or handling finances.

SOP Training Assistance: Support SOP training and issuance for new hires per OSHA-required programs, including:

o   Wildfire Smoke Exposure Plan (Cal/OSHA Standards)

o   Heat Illness Prevention (Cal/OSHA Standards)

o   Protocol for Storage and Handling of Hazardous Substances

o   Proper Housekeeping Protocol

o   Hazard Communication

o   Medical Services and First Aid Provisions

o   Emergency Action and Fire Prevention Plans

o   Accident Reporting Program

o   Covid & Illness Protocol

o   Incident Reporting Protocol

o   Workplace Violence Program

o   Additional IIPP details as needed 

Bi-annual Safety Walk-Throughs: Manage bi-annual office safety walk-throughs using a provided checklist to identify safety hazards, fire risks, and security concerns.

Implementation of Safety Programs: Assist and facilitate safety programs tailored to the organization that may reduce Workers Compensation premiums, such as “stretch and flex” and tailgate topics in collaboration with the respective departments.

Safety and Compliance Communications: Facilitate communication between staff, the dream team, and outside contractors and vendors (e.g., Cintas) as required by the department.

Heavy Equipment Certification Scheduling: Facilitate scheduling heavy equipment certification and training for anyone operating machinery (staff, dream team, vendors) and track certifications and expiration dates.

Fall Protection Oversight: Ensure that proper fall protection is utilized for ladders of specific heights and scissor lift operators (including harnesses).

Collaboration with Safety and Operations Team: Collaborate with the Safety and Compliance team, interdepartmental staff, and outside vendors as needed.

Go-To Person for Safety Inquiries: Serve as the primary contact on campus for any Safety inquiries, relaying information to the Safety and Operations Director for further instructions.

Campus Safety Monitoring: Regularly walk the campus to identify safety hazards, blocked exits, broken exit signs, expired fire extinguisher certifications, and ensure compliance information is posted in break rooms. Communicate any potential issues to the Safety and Operations Director immediately.

Additional Safety and Compliance Tasks: Perform various Safety and Compliance-related tasks as needed for reporting, communication, or assistance to the Greenville campus.

Executive and Guest Transportation: Manage and/ or facilitate all Executive transport during office hours. 

Parsonage Management: Manage and be on-call for maintenance of installation and monitoring of home surveillance systems including trouble alarms, and repairs.

Campus Fire alarm Management: Oversee and support Fire alarm servicing and maintenance as needed as well as pertaining vendors, projects, quotes, etc.

Emergency Preparedness: Responsible for maintaining and training of employees of the emergency preparedness response and protocols. Required to work with Security Director to ensure that these emergency protocols are created and updated to then facilitate the employee trainings. This consists of preparing the staff, ministries and ensuring they understand their role in the case of an emergency.

Vendor and Contractor Management: In collaboration with the Safety and Operations Director, facilitate the project/ service walks and submission of all vendor and contractor requests pertaining to Safety and Operations per Redemption policies and protocols.

Weekly Risk Assessments: Facilitate thorough weekly campus walk through’s detailing and noting any damages, safety hazards, unlocked access points, or suspicious activity that may have occurred and collaborate with Security Team for next steps for any risks that may have occurred under their Supervision.

 Safety and Operations Budgeting: Manage and maintain expenditures related to Safety and Operations and facilitation of their reconciling following Redemption policies and procedures.

Fleet Management: Responsible for the upkeep and repairs, compliance and maintenance of all Redemption San Jose vehicles, trucks, and large equipment.

Incident Report Management : Per CalOSHA manage and facilitate the reporting of incidences, ensuring proper tracking and information is maintained.

Radio Communication Management: Manage issuance and assignments of Church radios. Facilitate repairs, and proper functioning. 

Fleet Gas Card Management: Maintain oversight, budgeting, and facilitation of fleet and vehicle gas cards through reconciling and vehicle logs, and receipts.

Invoice Processing & Vendor Payments: Facilitate and manage all invoices and vendor processing as required for maintenance and proper housekeeping of respective department expenditures and contractor/vendor affiliations.

Skills Required:

• Foundational understanding of relevant safety regulations and standards. 
  
• Thorough record keeping and attention to detail are crucial for maintaining compliance. 
  
• Ability to clearly communicate safety information to employees and management. 
  
• Ability to identify and resolve safety issues. 
  
• Strong organizational skills are necessary to manage multiple tasks and deadlines. 
  
• Ability to effectively train employees on safety procedures. 
  
• Proficiency in using computer software for record keeping and reporting. 
  
• Any experience with adherence to OSHA standards is a plus.
  
• Strong understanding of Microsoft Suite (Teams, Outlook, Excel, Word)
  
• Asana experience a plus
  
• Minimum 1 year safety experience required
  
• Minimum 2 year operations or project management experience highly preferred