Macmillan Publishing is seeking a Royalties Assistant. This role would report to the VP of Royalties and support the day to day functioning of the Royalties and Finance Operations teams by managing physical and digital royalty processes, maintaining organized systems, and providing targeted project support. This role ensures smooth statement production, efficient mail handling, clean documentation, and well-maintained operational resources, enabling the broader team to work efficiently and accurately.
Major Responsibilities:
- Coordinating statement printing and stuffing
- Managing mail (returned checks, bank enrollments, tax forms)
- Re-organizing the multiple royalty Google drives and standardizing folders
- Assisting with documentation needs, including creating a "dashboard" for Royalty Managers to easily find forms, documentation, etc. that is situation-based. Maintaining and updating this as things change and develop
- Working with VP, Finance Operations to close out the royalty file archiving project
- Organizing the in-office royalty space and supplies (paper, envelopes, stamps, labels, etc) so people can locate them easily. Managing inventory and ordering supplies when needed
- Assisting VP, Royalties with editing and creating manual statements for reserve adjustments, payment adjustments, etc.
- Assisting VP, Royalties with data cleanup or research
- Other in-person projects tasks, e.g. mail merge and mass mailings for bank and tax forms
Qualifications:
- 1-2 years relevant office experience
- Familiarity with book publishing industry and/or royalties is preferred but not required
- Familiarity with Biblio royalty platform is a plus
- Will need to be able to come into the office at least twice a week
- Must be detail-oriented, process-oriented, and exercise good judgment
- Comfort with technology and systems--Proficiency with Microsoft Excel, Word (ie.mail merge), Adobe Acrobat, and Google Workspace
- Must have high personal and professional standards of integrity and ethics
- Established written and verbal communication skills
- Demonstrated ability to multitask and handle multiple tasks at once
- Demonstrated ability to work both independently and collaboratively within a team environment
Pay Rate: $25-30/ hour.
Hours: 35-40 hours/week
Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.
U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.
Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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What We Do
We deeply believe in the power of books to connect people, amplify diverse voices, create meaningful change, and make a lasting impact in the world. Macmillan Publishers is a leading publishing company and home to some of the world's most cherished authors and creators. We are firmly committed to our employees, authors, and core values — and strive to build a culture that is inclusive of diverse voices and perspectives throughout all levels of the company. Our U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. Macmillan Publishers is an Equal Opportunity Employer committed to reflecting a broad representation of differences — race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, age, family status, economic background and status, geographical background and status, and perspective — in our workplace.
