Revenue Data Entry Specialist

Prime System Solutions is currently seeking a Revenue Data Entry Specialist on behalf of one of our valued clients. This role is best suited for a highly detail-oriented professional with strong Excel skills and experience handling financial or revenue-related datasets. The selected candidate will support recurring revenue tracking and consolidated billing processes by ensuring data accuracy, completeness, and proper documentation. This position plays a critical operational role in maintaining the integrity of revenue reporting files and supporting internal compliance standards.

• Perform data entry into designated Excel workbooks used for revenue tracking, following established templates and detailed instructions
• Maintain the integrity of revenue tracking files by:
1. Entering data into the correct tabs and fields
2. Preserving formulas, links, and structured references
3. Applying required formatting and standardized naming conventions
• Collect utility consolidated billing artifacts on a recurring cadence, including (as applicable):
1. Payment reports
2. Credit reports
3. Supporting source reports required for tie-outs and compliance documentation
• Store and organize reports in centralized repositories (e.g., SharePoint/OneDrive) in accordance with defined folder structures, naming standards, and retention expectations
• Support revenue “tie-out readiness” by ensuring:
1. Source reports are complete and saved in correct locations
2. Data from source reports is accurately entered into tracking workbooks
3. Required reference files are linked or accessible for internal review
• Conduct structured, non-analytical discrepancy checks by:
1. Comparing original utility/payment/credit reports with recorded entries in internal systems or workbooks
2. Identifying and documenting mismatches, missing values, formatting errors, or translation issues
3. Flagging issues with clear supporting evidence (e.g., row references, report page numbers, timestamps, screenshots where applicable)
• Execute defined data validation steps supporting utility consolidated billing processes, including:
1. Completeness checks (all required fields populated)
2. Formatting checks (dates, IDs, currency values)
3. Cross-file checks per written instructions (e.g., totals matching expected report values)
• Maintain trackers for report receipt, processing status, exceptions, and completion timelines
• Communicate progress updates, escalate blockers (late/missing reports, download issues, corrupted files, unclear templates), and report recurring error patterns promptly

• Proven experience in high-volume data entry, preferably involving financial, billing, or revenue-related datasets
• Strong attention to detail with a consistent focus on accuracy, completeness, and data integrity
• Highly organized with the ability to manage recurring intake cycles, file storage conventions, and multiple parallel workstreams
• Advanced proficiency in Microsoft Excel, including:

1. Sorting, filtering, tables, and basic formulas (SUM, IF, XLOOKUP/VLOOKUP)
2. Text-to-columns, formatting, and structured data transformations

• Working within standardized workbook templates without disrupting formulas or references
• Comfortable using Microsoft 365 tools (Excel, Outlook, Teams, SharePoint/OneDrive) with disciplined file and version management practices
• Ability to follow detailed written SOPs and validation checklists with minimal deviation
• Strong documentation habits, including maintaining clear notes, trackers, and audit-friendly logs of received and processed data
• Ability to compare source documents with system outputs to identify discrepancies and isolate likely causes (without performing financial analysis)
• Sound judgment on when to escalate exceptions (missing reports, mismatched totals, formatting issues, incomplete datasets)
• Professional handling of sensitive revenue and customer-related information with a basic understanding of data confidentiality standards
• Reliable and consistent performance in deadline-driven, recurring monthly or weekly reporting cycles