Revenue Accounting Manager

Planet DDS is a dynamic and rapidly growing dental software company, serving over 13,000 practices across the United States with over 118,000 users. The company delivers a complete platform of cloud-based SaaS solutions for dental practices, including Denticon Practice Management, Apteryx Imaging, Cloud 9 Ortho Practice Management, and Legwork Patient Relationship Management. Planet DDS is committed to creating value for its dental practice clients by solving the most urgent challenges facing today’s dental practices.
We are seeking a highly organized and detail-oriented Revenue Accounting Manager to oversee the billing and operations of our company (collections and accounts receivable). The RAM will be responsible for ensuring accurate invoicing, establishing SOP’s to scale current manual processes, and enforce timely collection of payments.. This role plays a critical part in maintaining the financial health of the organization by ensuring that all billing processes are efficient, accurate, and compliant with company policies and legal regulations.
*This is a hybrid position working 2x per week in our Irvine, CA office.
Job Duties  

• Oversee Billing Operations: Manage the entire billing process, including the issuance of invoices, monitoring accounts receivable, and ensuring timely collections from customers.
• Lead Month-End Close Process: Oversee and prepare journal entries related to revenue recognition, deferrals, and adjustments.
• Prepare Fluctuation Analyses: Analyze and explain variances between actuals and forecasts during the month-end close process.
• Manage Out-of-Period Tracker: Track, review, and adjust prior-period revenue impacts and ensure proper reflection in financials.
• Propose Journal Entries: Recommend and draft journal entries to ensure accurate revenue accounting and compliance with GAAP standards.
• Process Improvement: Identify opportunities for streamlining and improving billing processes through managing automation projects, ,
• Leverage AI to ensure timely cash application and expedite collection efforts
• Address gaps in the quote to cash system through developing and enforcing policies from scratch
• Manage chargebacks and refunds
• Client Relations: Address and resolve any billing discrepancies or client inquiries promptly and professionally.
• Collections Management: Develop strategies to minimize overdue accounts and manage the collections process.
• Cross-functional Collaboration: Work closely with the finance, accounting, customer success, L&D and sales teams to ensure accurate billing information and resolve any issues.

Skills and Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• CPA preferred
• Strong knowledge of GAAP and ASC 606 revenue recognition principles
• Strong proficiency in Microsoft Excel (pivot tables, XLOOKUP, SUMIF) to analyze large volumes of data
• 5-7 years of accounting experience with a focus on revenue recognition principles
• Strong knowledge of billing procedures and systems
• Excellent leadership and team management abilities
• High attention to detail and strong analytical skills
• Proficiency in billing and accounting software (e.g., Sage Intacct)
• Strong communication skills, both written and verbal
• Ability to work under pressure and meet tight deadlines
• Problem-solving mindset with a focus on process improvement