SUMMARY: This position is responsible for performing basic accounting functions such as ledger/fund maintenance, cost analysis, fund reconciliation, posting, and fiscal control inventory. This position works closely with restricted funds departments.
Job Summary/Description/Physical Demands
Invoicing from State, Federal, and Private Agencies. Prepare the invoice, JE and enter into Banner, and request draw down.
Correcting errors on invoices through interdepartmental collaboration.
Work with PI’s to review invoices.
Ensuring all costs are allowable per federal, state, and local regulations..
Work with Grant Manager / Business Office to process PHAREDs and Journal Entries.
Process Budget Adjustment Requests (BARs).
Use grant management software including Ellucian, Emburse, Paycom, Argos, etc.
Use Microsoft Office Suite.
Process Purchase Requisitions with Grant Manager.
Execute ORSP projects associated with accounting or reporting across the university.
Stay up to date on grant compliance and budget.
Work with PI’s and other departments to ensure timely spending on grants and contracts.
Monitor the status of spending on grants and contracts.
Assist Grants Account Manager with financial reporting.
Assist with audits.
Assist Grant Manager with processing Grant Fund requests in Banner. Add new funds to Paycom and Maintain the Master grant fund list.
Other duties as assigned.
PHYSICAL DEMANDS:
Sitting – Frequently
Standing – Occasionally
Walking – Occasionally
Bending – Occasionally
Squatting – Occasionally
Climbing – Occasionally
Kneeling – Occasionally
Lifting up to 20 pounds – Occasionally
Lifting greater than 20 pounds – Seldom
WORK ENVIRONMENT:
Work is normally performed in an office setting.
Work with frequent interruptions.
EMPLOYMENT REQUIREMENTS:
Must be willing to work in excess of forty (40) hours to include weekends and evenings
as required.
QualificationsMinimum Qualifications
EDUCATION: Bachelor’s Degree in Business, Accounting, Finance or a related field with at least fifteen (15) semester credit hours in accounting.
Or
Three (3) years of professional accounting or bookkeeping experience.
Equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience working with Ellucian Banner, Emburse, and Paycom.
Preferred Skills
KNOWLEDGE, SKILLS, & ABILITIES:
Knowledge of federal and state financial regulations and university financial policies and procedures.
Knowledge of modern accounting applications.
Knowledge in working with Ellucian Banner a plus.
Knowledge of Microsoft Office applications, including Excel, Word and Outlook.
Knowledge of generally accepted accounting principles and governmental accounting standards.
Skill in utilizing ten-key by touch in an accurate, fast manner.
Ability to communicate effectively, both orally and in writing.
Ability to analyze budgetary expenditures for compliance with funding agencies’ budgets, policies, and procedures.
Ability to research and analyze data and reports.
Ability to provide exemplary service to customers, in and outside the University.
Skills Required
- Bachelor's Degree in Business, Accounting, Finance or a related field
- At least fifteen semester credit hours in accounting
- Three years of professional accounting or bookkeeping experience
- Experience with Ellucian Banner, Emburse, and Paycom
What We Do
New Mexico Highlands University is a public comprehensive university serving local and global communities, providing opportunities for undergraduate and graduate students to attain an exceptional education by fostering creativity, critical thinking, and research in the liberal arts, sciences, and professions within a diverse community.
