Department
BSD FMD - Education
About the Department
With this spirit, The Department of Family Medicine at the University of Chicago, is proud to announce the founding of a Family Medicine Residency Program at UChicago Medicine Ingalls Memorial Hospital. The University of Chicago Family Medicine Department is dedicated to excellence in graduate medical education. Our GME program is designed to train and attract high quality, diverse family physicians who desire to serve and improve primary healthcare quality and access on Chicago’s south side and southern suburbs.
Job Summary
The Residency Program Manager must be competent and knowledgeable in all ACGME and Board requirements for the program and it’s trainees and ensure annual reporting is submitted in a timely fashion. This role is highly collaborative and the Residency Program Manager will work with other programs and departments regarding standard operations, innovations within medical education, and other areas as identified. This position requires a high level of organization to ensure all trainee, programmatic, departmental, institutional, and national requirements are met.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities
Supports the Program Director and Associate Program Director in the administration and operations of the Family Medicine Residency Program at Ingalls Memorial Hospital including start up activities and program implementation.
Coordinates and implements new systems and administrative policies, educational programs, and compliance/evaluation/accreditation strategies.
Under the general supervision of the Program Director directs and oversees the data management and reporting activities of the core family medicine training program.
Maintains in-depth knowledge of ACGME Program Requirements, Family Medicine Milestones, and Entrustable Professional Activities (EPAs), keeping abreast of any updates and planning and implementing changes to policies and operational procedures, as needed.
Maintains up-to-date knowledge of all American Board of Family Medicine (ABFM) requirements for core Family Medicine training programs; ensures trainees are meeting their clinical and professional expectations on an annual basis and submitting all required tracking data on time.
Manages requirements of the training program, including accreditation, clinical work hour schedules, evaluation process, recruitment and retention efforts, Match process, orientation, offboarding requirements, and employee relations.
Maintains an up-to-date understanding of ongoing projects overseen by all members of the leadership team and ensure the office is serving as a resource and guide in the implementation of new protocols.
Directs yearly recruitment activities within the residency program, including oversight of ERAS, as well as all components of trainee interviews, evaluation, and interview-day-of operations, annual budget, registration and participation in annual recruitment events, marketing materials, and program website(s).
Works with program faculty to review/organize/schedule rotations and send-out/track evaluations of trainees.
Oversees and maintains all database systems utilized in relation to resident trainees, residency recruitment, and program graduates, (MedHub, ERAS, RTM, etc.).
Conducts annual review of all offsite program letters of agreement (PLA) across all rotations and support trainees in exploring individualized learning opportunities.
Ensures proper tracking of quarterly compliance deadlines, semi-annual reviews, required programmatic committees, and semi-annual milestone reporting to the ACGME.
Coordinates processes and documentation of files associated with current residents and alumni; ensure integrity of alumni database, work with Medical Education office to ensure verifications are completed and returned per ACGME guidelines.
Works with all program faculty, clinical and non-clinical personnel, who work alongside the resident trainees to ensure all medical education processes are transparent – provide training, onboarding, and continued support as applicable.
Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
---
Preferred Qualifications
Education:
Bachelor’s degree in related field.
Experience:
Minimum 3 years of experience in a healthcare setting (preferably in Graduate Medical Education or in health care administration).
Working experience with Graduate Medical Programs and Residency Management Systems (i.e., ACGME WebADS, ERAS, Thalamus, MedHub, etc.).
Technical Skills or Knowledge:
Training Administrators of Graduate Medical Education (TAGME) certification highly regarded.
Preferred Competencies
Proficiency with MS Word, Excel, PowerPoint, PDF software, online meeting platforms, email and other forms of electronic communication.
Working Conditions
Requires some weekends/evenings for residency program events.
Open office environment (shared space).
Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Skills Required
- College or university degree in a related field
- 2-5 years of related work experience
- Knowledge and competency in ACGME and ABFM program requirements and reporting
- Authorization to work in the U.S. without employer-sponsored visa sponsorship
- Resume uploaded via application (required application document)
- Minimum 3 years healthcare experience, preferably in Graduate Medical Education or healthcare administration
- Experience with Graduate Medical Education and residency management systems (ACGME WebADS, ERAS, Thalamus, MedHub, RTM)
- TAGME (Training Administrators of Graduate Medical Education) certification
- Proficiency with MS Word, Excel, PowerPoint, PDF tools and online meeting platforms
- Cover letter
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
