Research Support Analyst

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The University of Miami/UHealth Department of Psychiatry has an exciting opportunity for a full-time Research Support Analyst to work in Miami, FL.

The Research Support Analyst assists in the management of the robust grant, clinical trial, and contract portfolio for specified division. The Research Support Analyst helps to ensure pre- and post-award requirements are met and may at times interface directly with the UM Office of Research Administration, Office of Data Privacy & Protection, Office of Research Compliance, IRB, Office of Technology Transfer, and other related UM groups. Helps to ensure adherence to strategic plans and operations under the broad direction of the Division Chief and other senior administrative personnel.

Core responsibilities:                                                                                                  

• Provides administrative support for large projects such as grants, cooperative agreements, clinical trials and contracts that span across multiple disciplines, faculty and years.
• Participates in regular division team meetings and ensures timely and accurate completion of assigned tasks
• Maintains the internal proposal documents and electronic records for divisional portfolio.
• Assists with vendors, consulting/service agreements, invoice creation and reconciliation, contract amendments, approval of research supply orders, ad hoc issue resolution, etc.
• Submits to accounts payable all received and endorsed invoices and tracks timely payments.
• Assists in performing clinical study budget feasibility, sponsor negotiations, liaising with service centers, tracking monthly expenses and performing project closeouts.
• Attends ORA and ORC administrative meetings on behalf of the division.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department specific functions:

Data management; cleaning/wrangling, merging, visualization, & analysis

• Clean and merge data from multiple sources using R scripts or other reproducible approach
• Performs data queries and creates reports (summaries, tables, figures, etc.) for reporting to funders, grant submissions, or internal study monitoring
• Assists the PI and co-PI in overseeing the data-related activities and work products of more junior research staff (e.g. research analysis, students, posters & papers, blood and imaging data coordinator activities)

  Database management & engineering 

• Develops databases and provides long-term maintenance and troubleshooting (Incumbent uses REDCap and R)
• Develops and refines data collection instruments on electronic data capture systems
• Monitors data quality/assurance; Ensures data completeness, correctness, and consistency via routine review and quality checks
• Creates and maintains up-to-date data and database documentation (e.g. data dictionaries, metadata, readmes)
• Analyzes center systems for data management and daily operations; works with team to develop systems to improve efficiency, data integrity, or improve collection and sharing of data across co-enrolled studies
• Create dashboards within REDCap and/or using R scripts for ongoing monitoring, visualization, reporting, or to assist staff with their role functions.
• Manage data access & sharing in compliance with HIPAA and other regulatory laws (REDCap and Box user rights, sets up DTA/DUA agreements with external collaborators)
• Assists with Velos, enrolling participants and running reports

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  Compliance, regulatory submitting and reporting

• FDA IND reporting
• Assists with grant submissions, IRB submissions, NIH RPPR and FLDOH reports
• Works closely with entire team to understand and enforce protocols and procedures, oversees data end of operations

    Administrative

• Calendar/appointment and important document (CV, LOR, OS) management for PI and Co-PI
• Workday purchase requisitions & Renewal of software licenses
• IBIS; IRB submissions, Data Transfer/Use Agreements
• Submission of reappointment documents 
• Tracks staff contact info and CITI trainings on box
• Trains and onboards new staff on office systems (redcap, outlook, box) and basic data science concepts for improved data collection
• Triage incoming calls; route to research recruitment, memory disorders clinic, or provide community resources

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:                                                                                                                                                                    

• Bachelor’s degree in relevant field required
• Minimum 2 years of relevant experience
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to work independently and/or in a collaborative environment.
• Ability to demonstrate self-directed and rational problem solving skills
• Ability to process and handle confidential information with discretion.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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