The Role
Coordinates clinical research protocols and grant submissions, monitors budgets and participant payments, prepares sponsor forms and reports, schedules study visits, maintains research subject files, enters data into research databases, and monitors studies for regulatory compliance. Provides administrative and technical support for ongoing research operations while applying knowledge of grant administration, data collection, medical terminology, and electronic health records.
Summary Generated by Built In
Under general supervision, responsible for providing specialized administrative support in a laboratory and/or clinical research environment.
Responsibilities
Benefits Overview
- Coordinates multiple research protocols and grant submissions.
- Assists with monitoring budgets, spending, purchasing and participant payments.
- Creates, completes and tracks forms and reports for study sponsors.
- Schedules on-site visits or meetings and prepares agendas as indicated.
- Provides routine technical/administrative assistance in performing assigned and delegated tasks in support of research projects to ensure continuous clinical research operations.
- Maintains research subject files for each clinical study and enters all subject data into research database.
- Monitors ongoing activities on various research studies to ensure compliance with local, state & federal regulations.
- Performs all other duties as assigned.
- Knowledge in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects.
- Working knowledge with electronic health record systems and familiarity with medical terminology.
- Strong written and verbal communication skills to include the ability to generate high quality, technical writing and written/oral presentations.
- Proficient in using Microsoft Office (Word, Excel, PowerPoint) and databases.
- Detail oriented with meticulous planning, organizational and customer service skills.
Experience:
- Bachelor's degree in a related field is required.
- Math or algorithmic training is preferred.
Experience:
- Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.
- Some hands on research experience is preferred.
- Customer service experience is a plus.
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Skills Required
- Bachelor's degree in a related field
- Three years of progressive experience in grant administration, research coordination, data collection, or facilitating the patient experience in research projects
- Knowledge of grant administration, research coordination, data collection, or patient experience facilitation in research projects
- Working knowledge of electronic health record systems and medical terminology
- Strong written and verbal communication skills, including technical writing and presentations
- Proficiency with Microsoft Office and databases
- Detail orientation, planning, organizational, and customer service skills
- Math or algorithmic training
- Hands-on research experience
- Customer service experience
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The Company
What We Do
UT Health San Antonio™, one of the country’s leading health sciences universities, is the leader in south/central Texas funding for the National Institutes of Health (NIH). The university’s schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have produced more than 33,000 alumni. The $806.6 million operating budget supports four campuses in San Antonio and Laredo, and is the primary driver of its community’s $37 billion biomedical and health care industry. For more information on the many ways “We make lives better®,” visit uthealthsa.org.
