ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS.
This position has been designated as safety sensitive and cannot be filled by a candidate who is a current user of medical marijuana.CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account (https://www.myworkday.com/archildrens/)and search the "Find Jobs" report.
Work Shift:
Please see job description for details.Time Type:
Full timeDepartment:
CC033005 Research Account AdministrationSummary:Assist the Director of Research Accounts in the daily management of grant accounts. This process includes but is not limited to setup of accounts, monitoring/approving expenditures, review of grant guidelines, reconciling accounts and using multiple reporting/managing systems. Reconcile account balances in the financial systems used at ACRI and AC on a scheduled basis. Prepare and maintain various financial reports for award programs. Assist in the scheduling of account review meetings and preparation for the meetings.Additional Information:Assist the Director of Research Accounts in the daily management of grant accounts. This process includes but is not limited to setup of accounts, monitoring/approving expenditures, review of grant guidelines, reconciling accounts and using multiple reporting/managing systems. Reconcile account balances in the financial systems used at ACRI and AC on a scheduled basis. Prepare and maintain various financial reports for award programs. Assist in the scheduling of account review meetings and preparation for the meetings.
Required Education:High school diploma or GED or equivalentRecommended Education:Bachelor's degree in a related field of study.Required Work Experience:High School Diploma/GED, or 2 years of experience in lieu of a diploma/GED.Recommended Work Experience:Required Certifications:Recommended Certifications:Description1. Reconcile grants accounts within the financial systems at ACRI and AC to ensure accurate reporting. Setup new grants in Workday. Monitor Budget revision requests for approval. Approve grant expenditures in Workday in accordance with budget, policy and sponsor requirements. Provide customer service to the research community. Be familiar with the federal guidelines that apply to grants. Be familiar with AC Travel policy and ACRI and AC policies regarding Procurement. Request user role assignments for ACRI grants as appropriate.
2. Prepares and updates various reports including Schedule of Activities by Grant detail, Overhead by Grant Funding Source, Schedule K, Federal Revenue and Expense by Agency, Deficit Account Balances, and other reports, as needed. Monthly reporting of federal subawards in accordance with FFATA. Assists Research Account Director in performing annual account reviews with PI and staff.
3. Assist Director of Research Accounts by researching questions and problems encountered by investigators and staff as assigned. Other related duties as assigned.
4. Verify UAMS salary and fringe invoices are aligned with grant budgets and resolve any discrepancies by partnering with UAMS staff and Grants Accounting. Additionally, partner with UAMS Grants Accounting to ensure salary and fringe invoices are paid timely and canceled invoices are communicated to AC Information Systems and Accounting as well as UAMS.
5. Review subaward invoices to ensure regulatory compliance and adherence to budget and supporting documentation requirements.
Skills Required
- High school diploma or GED (or 2 years of experience in lieu)
- Bachelor's degree in a related field
- Minimum 2 years accounting or grants experience
- Experience setting up and managing grants in Workday
- Ability to reconcile grant accounts and prepare financial reports
- Familiarity with federal grant guidelines and FFATA reporting
- Experience approving expenditures, monitoring budget revisions, and ensuring sponsor compliance
- Experience reviewing subaward invoices for compliance and documentation
- Customer service skills to support investigators and research staff
- Ability to collaborate with external partners (e.g., UAMS Grants Accounting) to resolve invoice and salary/fringe issues
- Flu vaccination required
- Not a current user of medical marijuana (safety-sensitive role)
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What We Do
Arkansas Children's, Inc. is the only healthcare system in Arkansas solely dedicated to caring for children. The organization includes two hospitals, a research institute, and a non-profit foundation. It provides specialized pediatric care, including a Level 1 Trauma Center and neonatal intensive care, with a mission to champion children by making them better today and healthier tomorrow through comprehensive medical services and outreach programs.
