OVERVIEW
We are currently seeking a Regional Office Coordinator for our office in Little Falls, NJ.
The Regional Office Coordinator will be responsible for administrative support for a region, program or area including such functions as HR/EEO Activities, Pursuits/Bid Completion, Payroll, Reception, Facilities, etc., and act as general Executive Administrative Assistant for the region, program or area.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
Challenging, complex work
Creative and innovative problem-solving environment
Supportive, communicative managers who reward hard work
Opportunities for growth, training, and development
Flexibility in career path & progression
Opportunities to work and live all over the United States
RESPONSIBILITIES
Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts. Coordinates and schedules all travel arrangements, including booking flights, hotels, meeting rooms and transportation needs. Prepares and submits expense reports on behalf of the traveler, including tracking of expenses, submission of receipts and responding to any compliance inquiries.
Performs daily duties of the office including ordering supplies and coordination of mail operations and expenses. May order office furniture, fixtures and equipment upon request of the office.
Coordinates various meetings with SBGL, BGL, PGM, ROM and/or Area Manager and assists in the preparation of presentations.
Assists office staff in the preparation of written correspondence for internal and external communication purposes. Creates office communication materials, such as staff directories, sign-in sheets, etc. May be responsible for the collection or distribution of weekly or monthly reports
May perform general HR duties for the office or act as a liaison for HR-related activities. These duties may include onboarding, PTO record-keeping, eForm processing, drug testing, etc. May act as Regional Ethics and Compliance Officer.
May be responsible for various other administrative activities such as weekly payroll processing, determining Davis Bacon Wages, updating certificates of insurance for subcontractors, processing change orders, tracking vehicle and equipment inventory, etc.
Performs general duties around Marketing, Pursuits and Community Outreach. These duties may include proofing RFPs/RFI/RFQs, updating bid calendar, assisting in the coordination of pre-bid conferences, performing internet research on possible clients and facilitating community outreach activities for the office.
Coordinates files, documents and contracts. Includes processing, maintenance and storage in repositories such as databases, SharePoint, or off-site storage.
QUALIFICATIONS
High School degree required. Associates degree or some administrative training is a plus.
At least 2 years of relevant experience supporting a large office is needed.
Ability to work in a fast paced environment often with interruptions
Ability to thrive in a dynamic and energetic environment
Ability to work with and speak to all level of employees from entry-level to C-Suite Executives
Solid communication skills, both verbal and written
Ability to take direction and prioritize responsibilities from executive leaders
Proficient with MS Office Programs, Concur or other travel scheduling software
Able to work in an office environment
Pay Range: $35 - $50/hour
The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [email protected].
An Equal Opportunity Employer, Disability/Veteran
Salary Range Disclaimer
Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.
Skills Required
- High school degree
- At least 2 years of relevant experience supporting a large office
- Ability to work in a fast-paced environment with frequent interruptions
- Ability to thrive in a dynamic and energetic environment
- Ability to communicate with employees ranging from entry-level staff to C-suite executives
- Strong verbal and written communication skills
- Ability to take direction and prioritize responsibilities from executive leaders
- Proficiency with Microsoft Office programs and Concur or other travel scheduling software
- Ability to work in an office environment
- Associate degree or administrative training
What We Do
The Walsh Group is a fourth-generation, family-owned construction company headquartered in Chicago, providing design, build, finance, and operation services for a wide variety of projects across North America. As one of the largest contractors in the United States, it operates through its subsidiaries—Walsh Construction, Archer Western, and Walsh Canada—specializing in the building, transportation, and water sectors to deliver industry-leading infrastructure.
