Regional Manager of Subcontracts & Project Coordination

As the Regional Manager of Subcontracts & Project Coordination, you’ll be responsible for leading and overseeing a team of Facilities Coordinators to ensure smooth, efficient operations across the organization for multi-family residential communities. Your leadership will drive the success within the team, and play a pivotal role in maintaining the highest standards of efficiency and consistency, ensuring projects are completed on time, within budget, and to the uppermost quality.

You will maintain strong communication with your team and other departments and key stakeholders, fostering a collaborative environment while ensuring consistency in procedures and policies. If you are a strategic thinker, a strong hands on leader, with experience managing diverse teams and projects, this role offers the perfect opportunity to make an impact in a dynamic, fast-paced environment.

Your contributions to the team include:

• Lead/Mentor and provide direction to the Facilities Coordinators and Administrators, ensuring departmental performance aligns with organizational goals
• Provide guidance on best practices for maintenance and safety, and ensure all team members are knowledgeable about company policies and procedures
• Identify and resolve challenges in the coordination department including procurement, contract negotiations, scheduling, budgeting, and quality control
• Collaborate and communicate effectively with the Facilities Manager to ensure alignment on facilities and operational needs
• Prepare detailed reports for senior management ongoing projects, and budget performance
• Support the needs of the field level Regional Facilities and Operation teams
• Support Facilities Manager with annual budget and capital project planning
• Develop and implement improvement strategies for facilities coordination and budgeting
• Oversee the coordination teams expense management ensuring that the financial spending is within budget and operational costs are optimized
• Review, manage, and negotiate vendor contracts and performance (landscaping, snow removal, mechanical, other service providers)
• Develop and maintain relationships with third-party contractors to ensure high-quality service and cost-effectiveness
• Plan, organize, and lead capital projects and maintenance initiatives from kickoff meetings to project close-outs
• Oversee and coordinate emergency and routine contractor activities, providing emergency support when needed
• Track and manage inventory of supplies, conducting monthly counts
• Submit and review invoices to the Accounts Payable department to ensure accuracy
• Ensure that all safety procedures and protocols are followed during repairs and maintenance activities to provide a safe working environment for both staff and residents
• Any additional duties as required

What you need to be successful:

• Education in Facilities Management, Completion of a trade or technical certification, or a related field is strongly recommended
• 5 years experience in facilities management, property management, and or construction management is preferred
• Comprehensive understanding of fire life safety systems, including equipment operation and maintenance best practices; is considered an asset
• Strong project management skills with the ability to multitask and prioritize in a fast-paced environment.
• Excellent clear communication and interpersonal skills, with the ability to interact effectively with tenants, vendors, and senior management
• Proficient in using facilities management software (ERP/CMMS) and Microsoft Office Suite (Excel, Word, Outlook)
• Strong problem-solving and organizational skills
• Ability to effectively manage emergency and perform well under pressure
• Must possess a valid Class 5 driver’s license with a clean driving record

What we offer:

• Employer paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program
• Yearly health and wellness benefit
• RPP eligibility after one year
• Employee recognition program
• In-house professional development opportunities 

Why Broadstreet?

Broadstreet Properties Ltd. is a family owned and operated property management company, partnered with Seymour Pacific Developments, that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.