The Role
Provides administrative and secretarial support to the senior project manager and team on a yacht refit project. Responsibilities include email and calendar management, document control, meeting coordination, minute taking, file maintenance, process documentation, and project information management. The role also supports procurement and contract administration processes, including purchase orders, invoices, and contract variations, while working with a multidisciplinary international team.
Summary Generated by Built In
Project Administrator
Role
The project administrator will provide general secretarial and administrative support to the senior project manager and the project team on a busy yacht refit project.
Profile
- Demonstrable track record in a similar project-based administrative role in a yacht building/refit, shipbuilding or ship repair environment.
- Organised, self-starter, capable of working alone in a high-pressure environment.
- Good interpersonal skills, comfortable working in a multi-disciplined, multinational team.
- Will possess strong verbal and written communication skills in the English language.
- Some knowledge of the Spanish language is useful but not essential.
Skills
- Assist with email management, calendar organisation, and document control. Identifying incoming documents and initiating process flows, updating registers, and maintaining hard copy and electronic files.
- Proficient in the use of Microsoft software, in particular Excel, Word and SharePoint.
- Coordinating meeting requests, agendas, and minutes of meetings. Facilitating meetings, including note/minute taking.
- Working within the Company’s email, filing and task management systems to ensure the project team always has the latest information to hand. Assist with creating and documenting processes and procedures for use on the project.
- Some knowledge of procurement and contract management principles, including purchase orders, invoices, contract variations, etc. and related processes is desirable.
Qualifications & Experience
- Previous experience as a project secretary or project administrator on a large multidisciplinary capital engineering project, ideally in the yacht building/refit, shipbuilding or ship repair environment.
- Will have the right to live and work in Europe, specifically Spain.
Skills Required
- Demonstrable experience in a similar project-based administrative role in yacht building, yacht refit, shipbuilding, or ship repair
- Previous experience as a project secretary or project administrator on a large multidisciplinary capital engineering project
- Strong verbal and written communication skills in English
- Proficiency with Microsoft Excel, Word, and SharePoint
- Strong organizational skills and ability to work independently in a high-pressure environment
- Good interpersonal skills and ability to work within a multidisciplinary, multinational team
- Right to live and work in Europe, specifically Spain
- Knowledge of Spanish
- Knowledge of procurement and contract management principles, including purchase orders, invoices, and contract variations
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Hill Robinson is a leading yacht management company that provides specialized services for the ownership and operation of superyachts. Their comprehensive offerings include project management for new builds and refits, charter management, corporate services, crew placement, and payroll. With a global presence and a multi-lingual team, they ensure yachts are run safely and efficiently for international clientele worldwide.
