Project Administrator
Role
The project administrator will provide general secretarial and administrative support to the senior project manager and the project team on a busy yacht refit project.
Profile
- Demonstrable track record in a similar project-based administrative role in a yacht building/refit, shipbuilding or ship repair environment.
- Organised, self-starter, capable of working alone in a high-pressure environment.
- Good interpersonal skills, comfortable working in a multi-disciplined, multinational team.
- Will possess strong verbal and written communication skills in the English language.
- Some knowledge of the Spanish language is useful but not essential.
Skills
- Assist with email management, calendar organisation, and document control. Identifying incoming documents and initiating process flows, updating registers, and maintaining hard copy and electronic files.
- Proficient in the use of Microsoft software, in particular Excel, Word and SharePoint.
- Coordinating meeting requests, agendas, and minutes of meetings. Facilitating meetings, including note/minute taking.
- Working within the Company’s email, filing and task management systems to ensure the project team always has the latest information to hand. Assist with creating and documenting processes and procedures for use on the project.
- Some knowledge of procurement and contract management principles, including purchase orders, invoices, contract variations, etc. and related processes is desirable.
Qualifications & Experience
- Previous experience as a project secretary or project administrator on a large multidisciplinary capital engineering project, ideally in the yacht building/refit, shipbuilding or ship repair environment.
- Will have the right to live and work in Europe, specifically Spain.
It is our expectation that the post holder upholds, demonstrates and lives up to our company values and works diligently towards our strategic goals and objectives, underpinned by our 5 pillars (Sustainable Growth, Business Efficiency, Trusted Partner, Culture, and Environment, Social & Governance) and that they do so with integrity and professionalism.
Hill Robinson believes diversity drives innovation. We are proud to be an equal opportunity employer and welcome applications from candidates of all genders, ethnicities, abilities, backgrounds, and life experiences. Our commitment is to create an inclusive workplace where every individual feels respected, valued, and empowered to thrive.
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Skills Required
- Demonstrable experience in a similar project-based administrative role in yacht building, yacht refit, shipbuilding, or ship repair
- Previous experience as a project secretary or project administrator on a large multidisciplinary capital engineering project
- Strong verbal and written communication skills in English
- Proficiency with Microsoft Excel, Word, and SharePoint
- Strong organizational skills and ability to work independently in a high-pressure environment
- Good interpersonal skills and ability to work within a multidisciplinary, multinational team
- Right to live and work in Europe, specifically Spain
- Knowledge of Spanish
- Knowledge of procurement and contract management principles, including purchase orders, invoices, and contract variations
What We Do
Hill Robinson is a leading yacht management company that provides specialized services for the ownership and operation of superyachts. Their comprehensive offerings include project management for new builds and refits, charter management, corporate services, crew placement, and payroll. With a global presence and a multi-lingual team, they ensure yachts are run safely and efficiently for international clientele worldwide.
