Recruitment Assistant

We are a software development company where people, passion, and technology come together to shape the future of real estate through our own innovative products. 

In 2025, we’re proudly celebrating 15 years of Yardi Romania in Cluj-Napoca!  Since opening our doors in 2010, our Cluj-Napoca office has grown into the second-largest Yardi location worldwide. As part of Yardi Systems, Inc., a global leader in real estate software, founded in 1984, we’re connected to a network of over 45 offices and 10,000+ colleagues across the globe.  

Our success is driven by a diverse team of more than 1,400 professionals, including software developers, marketers, consultants, data researchers, customer service specialists, and many more. Think you’d be a great fit? Join #TeamYardi. 

We’re looking for a motivated Recruitment Assistant to join our talent acquisition team and support Yardi’s ongoing growth.
This is a new role in our team that offers a great opportunity to start your career in Human Resources and build a solid understanding of the recruitment process.

This position is available in a hybrid regime that implies working from the office at least once a week or as often as recruitment activities require it. Therefore, please take into account that you would need to be located in or near the Cluj-Napoca area.

Please submit your application in English.

What you'll bring along:

• Bachelor’s degree (preferably in Human Resources, Psychology, Sociology, Law, or other related fields).
• Advanced English level, both written and spoken.
• Strong organizational and time management abilities.
• A keen eye for detail and accuracy.
• Strong communication and interpersonal skills.
• Proactive attitude and willingness to learn.
• Flexibility to adjust your workday within regular hours based on recruitment needs.
• Willingness to work from the office whenever on-site activities require it.
• Previous recruitment or administrative experience is appreciated but not required.

What you’ll do:

• Request and manage job requisitions in coordination with recruiters and hiring managers.
• Prepare and publish job ads across various platforms, ensuring consistency and visibility.
• Support the pre-screening process by identifying suitable candidates through CV reviewing.
• Coordinate scheduling for interviews and testing sessions.
• Provide pre-hire administrative support: add new hires to the system and coordinate with the HR team on hiring-related updates.
• Support background check processes and ensure all information is accurately recorded.
• Monitor and manage the recruitment mailbox: reply to incoming emails and escalate to recruiters when needed.
• Maintain and update recruitment templates, procedures, and job descriptions.
• Support sourcing efforts by identifying potential candidates on relevant platforms.
• Create and share recruitment reports to support decision-making.
• Participate in career fairs, student programs, and other recruitment-related events.
• Stay informed about recruitment trends and contribute ideas for process improvements.
• Gradually take on additional recruitment responsibilities as you grow in the role.

What you'll enjoy once you become part of the Yardi Romania team:

• A flexible hybrid work setup that blends the best of remote and office life. 
• Up to $2,000 per year reimbursed for eligible learning and professional development expenses. 
• 40 RON/working day meal tickets (taxable according to current legislation). 
• Up to 26 vacation days to recharge your energy, based on tenure. 
• Comprehensive private medical insurance (including dental care, physiotherapy & psychotherapy) for you and your dependents. 
• Up to 20 days of EU remote work per year, subject to current policy. 
• Annual salary review to keep it in line with your performance and industry changes. 
• The possibility of a yearly bonus through our profit-sharing program. 
• Life insurance for you & global travel insurance for you and your family. 
• Currently granting a fixed monthly Work/Life Stipend for your well-being activities. 
• Discounts at gyms, restaurants, and other service providers. 
• All necessary equipment provided for both home and office setups. 
• A modern, central workspace @ The Office in Cluj-Napoca, with an open-air terrace and game rooms to unwind. 
• Fresh fruit, snacks, and specialty coffee available daily at the office. 
• Engaging office events, themed parties, and team buildings.