The Authority is located in Frankfurt am Main, Germany. Civitta in cooperation with Synergie Personal Deutschland GmbH is providing temporary staffing services to the agency.
Recruitment Assistant
As a Recruitment Assistant at AMLA, you will support the HR team in managing recruitment and selection procedures. You will play a hands-on part in building the Authority’s workforce in a dynamic and multicultural EU institution.
You will
Support the end-to-end selection process for AMLA staff, from screening applications to coordinating written tests and interviews
Assist Selection Committees at all stages of recruitment and selection procedures
Liaise with external service providers, including proctoring companies, to organise supervised assessments
Draft offer letters, coordinate pre-employment medical examinations and handle related administrative tasks
Draft, publish and promote vacancy notices across relevant channels
Help manage recruitment plans, talent pools and reserve lists, and keep recruitment records accurate and up to date
Requirements
- Post-secondary education attested by a diploma
- At least 1 year of professional experience in recruitment and selection activities
- Experience with structured recruitment and selection procedures in EU institutions, bodies, agencies or international organisations is an advantage
- Good command of Microsoft Office 365 (particularly Word, Excel, Outlook and Teams), with good knowledge of Excel and confidence in learning new IT systems; knowledge of recruitment IT tools is an advantage
- English at C1 level, as English is the working language at AMLA
- Strong organisational skills, with the ability to manage several recruitment processes at once and meet deadlines
- Excellent attention to detail and accuracy in handling recruitment documentation and candidate data
- Ability to handle confidential and sensitive information with discretion
- Good drafting skills and the ability to prepare clear and concise correspondence and reports
- Strong communication and interpersonal skills, a service-oriented attitude, and the ability to work in a multicultural and multilingual team
Benefits
- Full-time temporary role for 9 months, with possible extension based on operational needs
- Hourly salary: €24.56 (full-time position gross monthly salary approx. €3,570)
- Opportunity to work in a prestigious EU Authority within a multicultural environment
- A position that provides interesting, varied tasks with a healthy work-life balance
- The expected start date for this position is as soon as possible
Skills Required
- Post-secondary education demonstrated by a diploma
- At least 1 year of professional experience in recruitment and selection activities
- Good command of Microsoft Office 365, particularly Word, Excel, Outlook, and Teams
- Good knowledge of Excel and confidence learning new IT systems
- English proficiency at C1 level
- Strong organizational skills and ability to manage multiple recruitment processes and deadlines
- Excellent attention to detail and accuracy with recruitment documentation and candidate data
- Ability to handle confidential and sensitive information discreetly
- Good drafting skills for clear and concise correspondence and reports
- Strong communication and interpersonal skills with a service-oriented attitude
- Ability to work in a multicultural and multilingual team
- Experience with structured recruitment and selection procedures in EU institutions, bodies, agencies, or international organizations
- Knowledge of recruitment IT tools
What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
