Recruitment and Events Administrator

UE04: £26,093 - £28,778 per annum

USG / Careers Services / Student Experience Services      

Full time: 35 hours per week 

Fixed Term: 30th June 2027

The Careers Service plays a vital role in enhancing students’ employability and supporting students to achieve satisfying and rewarding futures. In everything we do, we aim to open students’ eyes to the wealth of possibilities ahead of them.

The Opportunity:

The Careers Service is looking for an enthusiastic individual to provide administrative support within our busy and friendly Employer Team. We work with employers to help promote their opportunities to students, and establish the University of Edinburgh as a university of choice for global talent.

Annually, we publish 1000s of vacancies, run online and in-person large-scale careers events, and host and promote 100s of employer events. This role supports effective delivery of these services to employers including administrative duties such as processing invoices, statistical reporting, and promotion of opportunities.

This post is full-time (35 hours per week), however, we are open to part-time or flexible working patterns. The Careers Service offers hybrid working that combines a mix of regular on-campus and remote working.

Your skills and attributes for success:

• Strong customer service: excellent communication skills (both written and verbal), good judgement, tact and sensitivity.
• Team player with proactive and flexible approach, able to work with multiple priorities and remain calm at busy times.
• Able to work independently and in an accurate and planned manner, with strong attention to detail.
• Experience and evidence of ability in using digital tools, such as MS Office applications, in particular Excel.
• Interest in recruitment, graduate labour market trends, current employment legislation and experience with online event platforms/MS Teams would be desirable.

A unique employer in a vibrant city

The University isn’t just any employer. We are part of a local community and a contributor to global thinking, progress and research. In Edinburgh, you are in one of the world’s most attractive cities with active arts and social sectors, while working in a University that has made significant contributions to society, medicine, physics and teaching for over four centuries. Our people have helped create the modern world and are working on more ground-breaking technologies and practices.

Make a meaningful impact

Here, you can continue to make a difference in everything around you. Take on new challenges, grow your career, be recognised for your contributions, and benefit from our commitment to your wellbeing. Be part of something bigger - where your work has real impact and your development matters. There are so many reasons to take your next step with us.

Professional Services

The University of Edinburgh is a world-class organisation. We are a large University covering a wide range of activities. In Professional Services, we support the University’s research and teaching, offering many career and role specialisms.

People have always been at the heart of our work. Our people are at the centre of the University community and everything we do. We value colleagues with drive, determination and a passion for what they do. We are a place where everyone is welcome and offer a range of policies and benefits designed to support you in building the right meaningful flexibility that works for you.

A career with us has a range of other benefits:

• Interesting work
• Opportunities to develop new skills and broaden your experience
• Flexible/hybrid where the roles allow
• Contributing to the work and purpose of the University.
   

View the full job description 

How to apply

Please include the following documents in your application:

1. CV
2.  Cover letter of no more than 500 words demonstrating how you meet the knowledge, skills and experience required, and your motivation for applying for this post. Please also include your preference for part-time or full-time.
    

As a valued member of our team, you can expect:

• A competitive salary
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community.
• Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the value of your pay and benefits.

Championing equality, diversity, and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter, and we are also a Stonewall Proud Employer, actively promoting LGBTQ+ equality.

We welcome applications from all qualified candidates and particularly encourage applications from male candidates, as we acknowledge they are currently underrepresented in our department.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab)

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK. 
Key dates to note

The closing date for applications is 17 August 2026.

Unless stated otherwise the closing time for applications is 11:59pm UK time. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Interviews will be held on 31st August 2026.