Recruitment Administrator

 
Recruitment Administrator
The Recruitment Administrator provides support to the Hill Robinson Recruitment Team, performing a 
variety of tasks to support recruitment activities.
 
Responsibilities
RECRUITMENT:
Act as office receptionist to meet and greet any visitors and potential candidates, complete the 
initial screening and registration, refer candidate application on to the relevant Recruitment 
Consultant as required and assist candidates with registering on tracker and manage any issues 
related to registering.
 
Manage the Recruitment Inbox, answer emails, queries and recruitment enquiries.
 
Ensure the readiness of the reception area, offices and meeting rooms for each day at the start 
of business hours. This may require attendance at work prior to the main office start time (office hours 0900
-1800)

Produce basic recruitment activity updates and maintain accurate records of candidate 
interactions.
Assist with job postings to relevant sites/database, regularly updating and reviewing current jobs 
and applicants
Review and screen CVs and applications, ensuring company selection criteria is adhered to and 
that only suitable candidates are filtered through to the interview stage.
 
Manage the recruitment database. Responsible for its growth and development including the 
adding candidate files and removing obsolete data
Assist with preparing CV’s for presentation to clients.
Assist with video interviewing prepare interviews; invite candidates, prepare links for 
presentation
Liaise with Recruitment Consultants to assist with reference checking; licence verification and
 background checks as requested
Provide assistance to candidates across all platforms
Prepare and deliver collective presentations twice per week to approximately ten Junior Crew 
from
 
March until June covering topics such as ‘Introduction to Yachting’, CV tips, dock walking 
guidance etc.
 
Assist with any ad-hoc projects and administrative tasks as and when required
 
Support the Recruitment Team in preparing and ordering goods for marketing campaigns
 
Handle all recruitment related correspondence, in line with company procedures
 
Attend all relevant Recruitment Team meetings, provide input and act as secretary to produce 
any minutes and distribute actions arising
 
 
APPLICANT TRACKING SYSTEM
 
Coordinate all Applicant Tracking System support issues, liaising directly with the various 
internal and external support centres
Coordinate all recruitment website support issues, liaising directly with our website developer 
and daily website assistance. Including the backend management of the website
GENERAL:
 
Create and maintain internal support tools/materials, as required, e.g. worldwide maritime 
training centre list
Assist the Recruiters in maintaining the Talent Pool.
 
General reception duties and maintenance of office environment as required
Manning of the recruitment telephone line
 
Attend events/shows, as required
Support Crew Services in Antibes as and when required subject to fulfilling Recruitment 
priorities.

Liaise with all other departments in Hill Robinson Person, skills,and knowledge Specification
 
Full command of the English language including written and verbal along with working 
knowledge of
 
French (+ other languages highly advantageous)
Previous yachting/maritime experience advantageous
 
Excellent organisational and time management skills
 
Proficiency with Microsoft 365 programs and database navigation
 
Confident and outgoing manner
 
Excellent team player
 
Ability to multi-task
 
Customer focused, ensuring both internal and external customer experience is faultless
 
 
It is our expectation that the post holder upholds, demonstrates and lives up to our company values 
and works diligently towards our strategic goals and objectives, underpinned by our 5 pillars 
(Sustainable Growth, Business Efficiency, Trusted Partner, Culture  and Environment, Social &Governance) and that they do so with integrity and professionalism.