Who are We?
Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.
Learn more at https://fieldai.com.
About the Job
The Recruiting Operations Coordinator serves as the operational backbone of recruiting at FieldAI, playing a critical role in supporting the company’s fast-paced hiring efforts. This individual will own interview scheduling, candidate experience, recruiting operations, and ATS management, while acting as the connective tissue between hiring managers, recruiters, and candidates.
What You Have
This role requires a proactive, highly organized, and detail-oriented problem solver who can independently manage recruiting coordination and operational processes in a dynamic startup environment. The ideal candidate thrives in fast-moving situations, adapts quickly to changing priorities, and maintains an exceptional standard of accuracy, communication, and candidate experience.
Key responsibilities include: Ensuring seamless interview logistics, maintaining data integrity within the ATS, supporting recruiting process improvements, and delivering a positive and professional experience for every candidate interaction.
The Recruiting Operations Coordinator must be flexible, resourceful, and capable of balancing multiple priorities while contributing to operational excellence across the recruiting function.
What You Will Do
1. Interview Scheduling & Coordination
Own end-to-end complex interview scheduling across multiple time zones and teams
Manage logistics, confirmations, and real-time adjustments with professionalism and speed
Ensure a smooth, positive, and white-glove candidate experience
2. Candidate Experience & Support
Share prep materials, handle questions, and provide timely updates
Maintain a warm, professional, and responsive communication style
3. Recruiting Operations
Maintain accurate data across our ATS and recruiting systems
Identify bottlenecks and proactively recommend workflow improvements
Ensure compliance and consistency across recruiting processes
4. Team Collaboration
- Partner with recruiters and hiring managers to support fast-paced hiring needs
- Coordinate hiring team calibration, debriefs, and alignment meetings
- Contribute to building scalable recruiting processes as we grow
What Will Set You Apart
Experience supporting technical hiring
History of improving recruiting infrastructure, reporting, or operational processes
Prior experience in a startup or hyper-growth environment
Familiarity with tools like Notion, Slack, and G-Suite workflow automation.
Interest in robotics, AI, or future-of-work technologies
Skills Required
- Experience supporting technical hiring
- History of improving recruiting infrastructure or operational processes
- Prior experience in a startup or hyper-growth environment
- Familiarity with tools like Notion, Slack, and G-Suite
- Interest in robotics or AI technologies
What We Do
FieldAI is pioneering the development of a field-proven, hardware agnostic brain technology that enables many different types of robots to operate autonomously in hazardous, offroad, and potentially harsh industrial settings – all without GPS, maps, or any pre-programmed routes.
