Recruiting Operations Coordinator

ECS is seeking a Recruiting Operations Coordinator to work remotely.

The Recruiting Operations Coordinator supports the execution of key recruiting processes. This role partners closely with Recruiting and Human Resources to ensure a consistent, accurate, and efficient candidate experience.

This position is ideal for an early-career professional with experience in HR or recruiting operations who is detail-oriented, process-driven, and comfortable managing multiple priorities in a fast-paced environment.

• Coordinate phone, virtual, and in-person interviews between candidates, recruiters, hiring managers, and interview teams.
• Manage interview logistics, including calendar invitations, interview confirmations, Provide timely, professional communication to candidates throughout the interview process.
• Support the administration of the offer process, including drafting, coordinating, and tracking offer letters in partnership with Recruiting and Human Resources, ensuring accuracy, timeliness, and adherence to internal guidelines
• Manage and execute the employee referral workflow, including intake, tracking, routing referrals to appropriate recruiters, and maintaining accurate documentation within internal systems (e.g., SharePoint) in alignment with established processes

• Coordinate and track requisition approvals, ensuring all required approvals are completed accurately and in a timely manner prior to job posting and throughout the hiring lifecycle
• Perform job posting audits across internal systems and external job boards, ensuring postings are accurate, compliant, properly formatted, and aligned with organizational standards
• Assist in managing candidate transitions from selection through offer acceptance and onboarding coordination, helping ensure a smooth and professional candidate experience
• Maintain accurate and up-to-date records within the Applicant Tracking System (ATS), ensuring all candidate and requisition activity is properly documented
• Support the preparation, validation, and distribution of recruiting reports and metrics, including pipeline activity, time-to-fill, and offer tracking, and fulfill ad hoc reporting requests from Recruiting Leadership
• Assist with job posting management across internal systems and external job boards, ensuring positions are accurately represented and aligned with recruiting priorities
• Provide operational support across recruiting workflows, including process tracking, coordination of activities, and follow-up on outstanding items
• Contribute to the maintenance and organization of recruiting documentation, including standard operating procedures (SOPs), templates, and process guides
• Partner with Recruiting Operations team members to support ongoing process improvements and operational initiatives
• Respond to requests from Recruiting Leadership and team members, supporting ad hoc projects and operational needs as required

Hourly Rate Range: $24.04 - $28.85

General Description of Benefits  

• 3+ years of experience in HR, recruiting coordination, or a related operational support role OR a Bachelor’s degree with at least 1 year of relevant experience supporting HR, recruiting, or structured operational workflows
• Experience with candidate management and interview scheduling
• Hands-on experience supporting or coordinating offer processes, onboarding workflows, or HR-driven approvals (e.g., requisition approvals)
• Experience managing or supporting structured workflows (e.g., referrals, approvals, or similar operational processes)
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• High attention to detail with a focus on accuracy, data integrity, and process compliance
• Experience working with an Applicant Tracking System (e.g. ADP, Workday, iCIMS, Taleo, Greenhouse)
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook), with ability to support reporting and data tracking
• Strong written and verbal communication skills, with the ability to interact professionally with internal stakeholders
• Ability to work independently while also collaborating effectively within a team environment