Voice AI that resolves, not transfers.
Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes.
The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growth
The customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72M
Why We’re Hiring This Role:
We're building a world-class Recruiting Operations function to support one of the fastest-growing AI companies in the world.
This isn't a traditional Recruiting Coordinator role where success is measured by how many interviews you schedule. You'll own a meaningful portion of our recruiting operations from day one while helping design the systems, processes, and candidate experience that will support Vapi as we scale.
You'll work closely with recruiters, hiring managers, interviewers, executives, and candidates to ensure every interaction reflects the quality and speed we expect from our team.
If you love bringing order to complexity, thrive in fast-moving environments, and enjoy improving the way things work, you'll have an outsized impact here.
What You’ll Do:
30 Day:
Own interview scheduling for your assigned searches, coordinating complex calendars across multiple time zones with speed and precision.
Become the primary point of contact for candidate logistics, delivering a thoughtful, seamless experience for every interview.
Maintain exceptional data quality in Ashby so recruiters and leaders can trust the information they're using.
Learn our recruiting workflows and identify friction points that slow candidates or interview teams down.
60 Day:
Own candidate logistics end-to-end, including interview scheduling, travel, onsite coordination, interview preparation, and offer-to-onboarding handoffs.
Keep interview feedback moving by facilitating debriefs and ensuring hiring teams stay on schedule.
Improve at least one recruiting workflow, SOP, or operational process based on opportunities you've identified.
Partner with recruiters and leadership on reporting around pipeline health, interviewer utilization, funnel conversion, and time-to-fill.
90 Day:
Own a recruiting dashboard or operational metric that leadership relies on to make hiring decisions.
Support recruiting events, employer branding initiatives, and other talent programs that strengthen our hiring engine.
Help build scalable recruiting systems that improve speed, consistency, and candidate experience as the company grows.
Become a trusted operational partner who proactively identifies problems before they become bottlenecks.
Who You Are:
We're looking for someone who combines exceptional operational execution with a builder's mindset.
You likely have:
4+ years of experience in Recruiting Coordination or Recruiting Operations, ideally within high-growth technology companies.
Experience supporting fast-moving recruiting teams with multiple concurrent searches and competing priorities.
Deep ATS experience (Ashby preferred, Greenhouse or Lever also welcomed), with a strong understanding of data quality, workflows, and recruiting operations.
Outstanding organizational skills—you rarely miss details, and people know they can rely on your work.
Excellent written and verbal communication skills, with the professionalism to represent Vapi to candidates, executives, and external partners.
High agency. When something is broken, you fix it instead of waiting for someone else to.
A systems mindset. You naturally look for opportunities to automate, simplify, and improve processes rather than repeating manual work.
Comfort working with ambiguity and evolving priorities. You enjoy building processes that don't exist yet.
Absolute discretion and professionalism when handling confidential candidate, compensation, and company information.
How We Work:
Build something worthy of love
Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate.
Commit and follow through
We finish what we start and build trust by being people others can count on.
Why not today?
We value urgency and momentum. The fastest path to customer value usually wins.
Seek raw input
We go directly to customers, data, and teammates instead of relying on summaries or assumptions.
It’s our problem
We operate as one team. We share credit, own mistakes together, and support each other when things get hard.
Be direct and kind
We give feedback clearly, respectfully, and without delay.
Why Vapi:
Generational impact: Build the human interface for every business
Ownership culture: Many of us are previous founders
Kind team: The founders, Jordan and Nikhil, are Canadians
Tier-1 Investors: YC, KP seed, Bessemer Series A
What We Offer:
Real stake: We offer a competitive salary and excellent equity ownership
Comprehensive health coverage: medical, dental, and vision plans
Team love: We love hanging out, and we do quarterly off-sites
Flexible time off: take what you need
More: catered meals, transportation, gym, and a $10k annual L&D budget
Skills Required
- 4+ years of experience in Recruiting Coordination or Recruiting Operations
- Deep ATS experience (recruiting data quality, workflows, and operations)
- Experience with Ashby (preferred)
- Experience supporting fast-moving recruiting teams with multiple concurrent searches
- Outstanding organizational skills and strong attention to detail
- Excellent written and verbal communication skills, professionalism with candidates and executives
- High agency and proactive problem-solving mindset
- Systems mindset with a focus on automation, simplification, and process improvement
- Comfort working with ambiguity and evolving priorities
- Absolute discretion handling confidential candidate, compensation, and company information
- Experience building or maintaining recruiting reporting, dashboards, and operational metrics
Vapi Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vapi and has not been reviewed or approved by Vapi.
-
Equity Value & Accessibility — Equity is presented as meaningful ownership in a fast‑growing startup, with substantial grants emphasized and an explicit “ownership culture.” This positioning gives employees a real financial stake in the company’s growth.
-
Healthcare Strength — Health coverage is described as comprehensive medical, dental, and vision, with additions like One Medical and Spring Health and claims of 100% employer‑paid coverage for employees in some materials. This breadth indicates strong protection for employees and families.
-
Wellbeing & Lifestyle Benefits — Everyday perks include a $10,000 annual learning budget, daily catered meals, commuter support, fitness memberships (e.g., Equinox), and quarterly offsites. Public materials also cite significant per‑employee investment beyond salary.
Vapi Insights
What We Do
Vapi lets enterprises deploy human-like voice agents in minutes. Whether you’re building a voice product or trying to handle millions of calls, Vapi’s reliable infrastructure and flexible APIs make it easy. Everyone from YC startups to Fortune 500 companies rely on Vapi because it is: Flexible: Plug in your APIs, your customer data, your models Scalable: Handle millions of calls with <500ms latency Secure: LLM guardrails, HIPAA, SOC-2 Helping enterprises over this challenge, Vapi, has raised $20 million in Series A funding, led by Bessemer Venture Partners with participation from Abstract Ventures, AI Grant, Y Combinator, Saga Ventures, and Michael Ovitz.
