Recruiting Coordinator

About Aubrant 

Aubrant Digital is a leader in multi-shore custom application development. We are passionate about solving our clients’ business problems through consultative teamwork, innovative software, and proven processes. We’ve served more than 50 clients and delivered hundreds of high quality, custom enterprise applications.  Our clients value us as integral team members who get the job done on time and on spec, and we are proud of our high client retention rate and under 2% staff turnover. With offices in New Jersey, Boston, Costa Rica, and Eastern Europe, we execute the full software lifecycle, from architecture and design through development, QA and application maintenance & support.  Our company culture emphasizes client service, trust-based relationships, and innovation. 

Key Responsibilities:

• Support full-cycle recruiting activities across multiple technical and non-technical positions.
• Coordinate and schedule interviews with candidates, recruiters, hiring managers, technical interviewers, and leadership teams.
• Maintain and update recruiting pipelines and candidate stages within Rippling ATS.
• Assist with creating and publishing job requisitions and job descriptions.
• Source candidates through LinkedIn, job boards, referrals, networking, and other recruiting platforms.
• Conduct initial candidate screenings to validate communication skills, experience, availability, compensation expectations, and overall fit.
• Coordinate communication and follow-ups with candidates throughout the recruiting process.
• Support communication and coordination with external recruiting vendors and staffing partners.
• Track candidate progress, interview feedback, and recruiting metrics.
• Help maintain organized recruiting documentation, interview notes, and hiring records.
• Assist with onboarding coordination and pre-employment documentation when needed.
• Support employer branding and recruiting initiatives through professional and positive candidate engagement.
• Partner closely with HR leadership to help improve recruiting workflows, organization, and process efficiency.
• Assist with calendar management and recruiting logistics across multiple time zones and regions.

 Requirements

• 2+ years of experience supporting recruiting, talent acquisition, HR coordination, or recruiting operations.
• Experience coordinating interviews and working within fast-paced recruiting environments.
• Familiarity with Applicant Tracking Systems (ATS), preferably Rippling, or similar platforms.
• Experience sourcing candidates through LinkedIn and recruiting platforms.
• Strong organizational and multitasking skills with attention to detail.
• Ability to handle confidential and sensitive information professionally.
• Comfortable working with distributed/global teams and multiple stakeholders.
• Strong follow-up and communication skills.
• Ability to prioritize tasks and manage multiple open positions simultaneously.
• Proactive mindset with the ability to work independently and move processes forward.

Skills

• Excellent verbal and written communication skills in English and Spanish.
• Strong interpersonal and candidate-facing communication.
• High sense of urgency and responsiveness.
• Strong coordination and scheduling abilities.
• Detail-oriented and process-driven.
• Problem-solving and adaptability.
• Team collaboration and stakeholder management.
• Experience with Google Workspace and Microsoft Office tools.
• Professionalism and ability to represent the company positively with candidates and external partners.

• Organized and highly dependable.
• Strong sense of ownership and accountability.
• Positive attitude and team-oriented mindset.
• Comfortable working in a fast-moving and evolving environment.
• Passion for recruiting and building strong candidate experiences.
• Ability to balance operational tasks with candidate engagement.

The ideal candidate will help support and optimize recruiting operations, allowing the HR team to focus on strategic initiatives, employee experience, and organizational growth.