Recruiting Coordinator

Who we’re looking for

We’re looking for a highly organized, energetic, and detail-oriented Recruiting Coordinator to join Fieldwire’s Talent Acquisition team. In this role, you’ll be the backbone of our hiring process - owning interview coordination, candidate communication, and operational excellence that delivers a true white-glove experience. You’ll work closely with recruiters, hiring managers, and global HR partners to ensure every candidate interaction reflects Fieldwire’s high bar. If you’re passionate about candidate experience, thrive in fast-moving environments, and love keeping complex processes running smoothly, this role is for you.

What you’ll be doing

A day in the life of a Recruiting Coordinator at Fieldwire will find you solving problems like:

• Partner closely with the Recruiting team and hiring managers to successfully drive candidates through the interview and offer process
• Ensuring complex interview schedules run flawlessly across time zones and stakeholders
• Creating a seamless, thoughtful candidate experience from application through offer
• Keeping recruiting systems, data, and processes accurate, scalable, and efficient

The primary responsibilities for our next Recruiting Coordinator will be to:

• Manage phone, video, and onsite interview scheduling across multiple time zones
• Serve as the primary point of contact for candidates throughout the interview process
• Coordinate interviews with hiring teams, executives, and cross-functional partners
• Deliver a welcoming, professional, and high-touch experience for every candidate 
• Provide timely updates, guidance, and communication throughout the hiring journey
• Act as a brand ambassador for Fieldwire during every candidate interaction
• Maintain data integrity within our ATS (Greenhouse), including candidate tracking and status updates
• Ensure compliance and accuracy across all recruiting workflows
• Grant and support ATS access for hiring managers and interview panel members globally, walking them through system usage as needed
• Facilitate and support requisition creation by ensuring requests are reviewed promptly and launched smoothly into approval workflows
• Educate hiring managers on process and hiring workflows 
• Partner with Global TA and HR teams to gather candidate information, support offer creation, and assist in closing candidates
• Manage complex candidate scheduling for remote and in-person interviews, 
• Post open roles to company websites, job boards (LinkedIn, Indeed), and other platforms
• Assist with basic sourcing activities as needed
• Support job fairs, campus recruiting efforts, and networking events
• Track recruiting metrics, generate reports, and support recruiting-related projects
• Help update, document, and improve recruiting processes to support scale and efficiency
• Success in this role requires a high degree of organization, strong communication skills, creative thinking and the ability to maintain composure in a fast-paced environment
• You will develop a strong understanding of the full-cycle recruiting process and have opportunities to grow your responsibilities over time as you deepen your impact on the team.
• Develop strong working knowledge of Greenhouse to provide administrative and system support across global software Business Units, ensuring data accuracy and smooth recruiting workflows.

At Fieldwire, we're looking for our next Recruiting Coordinator to have the following skills and experience:

• 1-3+ years of experience in recruiting coordination, HR operations, or a related role
• Exceptional attention to detail and strong organizational skills
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple projects.
• Excellent written and verbal communication skills
• A strong sense of ownership and follow-through
• A passion for candidate experience and continuous process improvement
• Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership
• Someone who can adapt to ambiguity 

And if you have any of the following, we REALLY want you to apply today!

• Experience working in a startup or high-growth environment
• Experience using Greenhouse or similar ATS platforms
• Exposure to global or multi-time-zone hiring coordination

Compensation

The estimated pay ranges for this role are: $65,000 base – $75,000 base.

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors such as your skills, qualifications, and experience. In addition to base salary, you may be eligible for a corporate bonus (up to 30%) or other variable compensation programs, depending on role eligibility.

Why Fieldwire?

Fieldwire is a construction field management software used on over 1,000,000+ projects worldwide. We’re obsessed with improving the way teams work together and are building a field management platform dedicated to construction teams—driving operational excellence in a $10 trillion global industry.

Fieldwire solves the problem of access to information and coordination of labor at massive scale for some of the world’s largest construction projects. Our mobile app maintains a nearly five-star rating across thousands of customer reviews. Venture-backed by top investors, Fieldwire was acquired by Hilti for $300M in November 2021, accelerating our ability to grow, innovate, and scale globally.

Where is the job located?

This role is hybrid in San Francisco, California. Our headquarters are located in beautiful San Francisco, centrally situated right off the Embarcadero BART station.